SECTION 145:10-5-3. Application procedures

(a)   General. This section describes the policies and procedures for processing grants for State disaster assistance. The State is responsible for processing grants to applicants in accordance with its own policies and procedures.

(b)   Grantee. The Grantee serves as the grant administrator for all funds provided under the State Public Assistance grant program. The Grantee's responsibilities as they pertain to procedures outlined in the section include providing support and submission of those documents necessary for grants award.

(c)   Per Capita Indicator. The Grantee must provide evidence their level of damage has exceeded their indicator. The Grantee indicator is derived from the calculated result of the current year Federal Emergency Management Agency ("FEMA") County Per Capita Indicator multiplied by the latest census of the Grantee's population.

(d)   Notice of Intent (NOI). The Grantee must submit to the Director, within 30 days following designation of the area in which damage is located, a letter on official letterhead and contain the following:

(1)   Evidence the Grantee indicator has been met or exceeded

(2)   Identification of damage

(3)   Recovery cost or estimate

(4)   Economic impact to the jurisdiction's budget

(e)   Project Worksheet (PW). A Project Worksheet will be formulated following policies and procedures established by OEM. A PW will identify the eligible scope of work and a quantitative estimate for the eligible work. All PWs will be written using the current FEMA Public Assistance eligibility criteria.

(f)   Grant approval. The Director will provide NOI approval or denial notification to the Grantee within 60 days from the date of the NOI. If approved, all eligible PWs will be written and approved by the Director within 60 days of the date of the Director's approval notification or from the date OEM receives all needed documentation to formulate the PW from the Grantee. The Director shall have the authority to withdraw grant approval if all required documentation is not submitted by the Grantee to OEM within 30 days of the date of the Director's approval notification.

(g)   Exception. The time limitations shown in subsections (c) and (d) of this section may be extended by the Director when justified and requested in writing by the Grantee. Such justification shall be based on extenuating circumstances beyond the Grantee's control.

[Source: Added at 11 Ok Reg 4611, eff 8-26-94 (emergency); Added at 12 Ok Reg 3320, eff 8-11-95; Amended at 34 Ok Reg 859, eff 9-12-17]