SECTION 145:10-5-6. Payment of claims

(a)   Payment. PWs may be paid up to the PW estimate at the Director's discretion.

(b)   Timing. Payment should be made by the State to the Grantee as soon as practicable after approval of funding. Prior to the validation of the PW, the Grantee shall certify that in the completed PWs are in accordance with OEM approvals. Failure to complete a PW may require that the payment be refunded.

(c)   Account of Work.

(1)   If requested by the SCO, the Grantee shall make an accounting to the SCO of eligible costs for each approved PW. In submitting the accounting the Grantee shall certify that reported costs were incurred in the performance of eligible work, that the approved work was completed and that the PW is in compliance. Each PW shall be submitted as soon as practicable after the Grantee has completed the approved work and requested payment.

(2)   The SCO shall review the accounting to determine the eligible amount of reimbursement for each PW and approve eligible costs. If a discrepancy between reported costs and approved funding exists, the SCO may conduct field reviews to gather additional information. If discrepancies in the claim cannot be resolved through a field review, a State audit may be conducted and funds may be recovered by the State. If the SCO determines that eligible costs exceed the initial approval, he/she will obligate additional funds as necessary up to the annual maximum.

[Source: Added at 11 Ok Reg 4611, eff 8-26-94 (emergency); Added at 12 Ok Reg 3320, eff 8-11-95; Amended at 34 Ok Reg 859, eff 9-12-17]