SECTION 150:45-5-1. Substate planning districts' responsibilities

(a)   Substate planning districts receiving state appropriated funds shall be responsible for taking all action necessary to meet the terms of its contract for such funds and to enforce the terms of the contract against any private or public participant that fails to comply with applicable provisions of the agreement or any contract or documents resulting from it, and to recover on behalf of the Department any liabilities that may arise as the result of the breach of the contract by any participant. Nothing in this subsection shall restrict the Department's rights to enforce independently the terms of contracts or any contracts or documents resulting there from or to recover any sums that may become due as the result of a breach of such contract.

(b)   The substate planning district shall maintain records and accounts, including, but not limited to, property, personnel and financial records that properly document and account for all project funds. Specific types and forms of records may be required by the Department. All such records and accounts shall be made available upon demand by the Department for purposes of inspection and use in carrying out its responsibilities for administration of the funds.

(c)   The substate planning district shall document and report, in a manner prescribed by the Department, all other funds and in-kind activities used as "match" in conjunction with funds provided by the Department.

(d)   The substate planning district shall furnish the Department narrative reports, statistical reports and financial reports related to this program at such times as may be required by the Department in accordance with contracts or the rules of this chapter.

(e)   The substate planning district shall retain all books, documents, papers, records and other materials involving all activities and transactions related to its substate planning district contract for at least five (5) years from the date of submission of the final expenditure report or until all audit findings have been resolved, whichever is later, or as otherwise required by law. The substate planning districts funded under this program shall permit authorized representatives of the Department and the State of Oklahoma to have full access to and the right to fully examine all such materials.

(f)   The substate planning district shall not be eligible to expend any funds that are not obligated as of the final date of the period funded. Funds shall be considered obligated only if goods and services have been received or have become a written legal obligation as of the final date of the period funded.