SECTION 165:25-1-53. Availability of records

(a)   Owners and operators of underground storage tank systems regulated by this Chapter must cooperate with PSTD requests for submission of records.

(b)   Each owner/operator must provide written notice of any address change within thirty (30) days to the PSTD office.

(c)   All leak detection records, including but not limited to, sampling, testing, inventory and monitoring records, must be available on site for each tank for the preceding three (3) years.

Emergency generator tanks at unmanned locations are not required to keep leak detection records at the facility, and may forward any required records to the PSTD office or upon request to the PSTD Fuel Specialist.

(d)   Copies of the following records must be readily available to the PSTD Fuel Specialist:

(1)   Tank tightness tests, thirty (30) day inventory reconciliation, statistical inventory reconciliation, vapor or groundwater monitoring, automatic tank gauge tests, and interstitial monitoring results that demonstrate compliance with release detection for tanks.

(2)   Line tightness tests, electronic line tests, all sensor and alarm history results, and line leak detector function tests that demonstrate compliance with release detection for lines.

(3)   Installation and repair records for spill containment, overfill prevention, tank and piping construction must be maintained for three (3) years and readily available to PSTD.

(4)   Cathodic protection records specified in this Subchapter (OAC 165:25-1-56), tank lining certificates, and any other records that demonstrate compliance with corrosion protection for the tank system must be maintained and readily available to PSTD.

(5)   Current owner and tank system registration and current permit for all tanks located at the facility.

(6)   Current certificate(s) of training for all classes of operators.

(7)   Records that document compatibility with underground petroleum storage tank systems storing regulated substances containing greater than ten percent (10%) ethanol or twenty percent (20%) biodiesel. These records must be maintained at the facility for as long as the tank system is used to store these substances.

(8)   Beginning October 13, 2018, owners and operators must maintain records of annual operation and maintenance tests on the electronic and mechanical components of release detection equipment. Records must be maintained for three (3) years and at a minimum must list each component tested, indicate whether each component needed to have action taken and describe any action taken to correct the issue.

(9)   A copy of the site assessment for groundwater or vapor monitoring must be kept at the facility for as long as this method is used as release detection.

(e)   Failure to have the required records available upon request by PSTD may result in enforcement action.

(f)   Release detection records, overfill prevention equipment inspection records, spill prevention equipment testing records, and containment sump testing records must be maintained on Commission forms.

[Source: Added at 18 Ok Reg 2378, eff 7-1-01; Amended at 21 Ok Reg 2036, eff 7-1-04; Amended at 25 Ok Reg 1867, eff 7-1-08; Amended at 26 Ok Reg 1826, eff 7-1-09; Amended at 33 Ok Reg 604, eff 8-25-16; Amended at 34 Ok Reg 935, eff 9-11-17; Amended at 35 Ok Reg 985, eff 10-1-18; Amended at 36 Ok Reg 551, eff 8-1-19]