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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 210. State Department of Education |
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Chapter 10. School Administration and Instructional Services |
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Subchapter 1. General Provisions |
SECTION 210:10-1-6. Computer assisted pupil accounting
Latest version.
- (a) All schools planning to use a computerized pupil accounting system shall be required to use a system (software) approved by the State Board of Education.(b) Pupil accounting systems (software) approved by the State Board of Education shall adhere to all laws and State Board of Education regulations pertaining to attendance.(c) Daily attendance records and records of all transactions such as deletions, additions, and edit errors shall be retained until the annual audit has been completed.(d) Reports to be provided for the attendance audit shall be presented in an 8 1/2" X 11" State Department of Education-approved format and shall include:(1) Entry, Gain and Loss Report, which includes membership, attendance and absences, quarterly, by semester and annually.(2) Transportation Report for each type of pupil transported, including transferred transported and eligible out-of-home placement pupils, quarterly, by semester and annually.(3) Master Roster, showing pupil name, grade, gender, race, address, source of entry, basis of admission and date of birth, at the end of the first quarter and annually.(4) Report of over and underage pupils for Early Childhood and Kindergarten; also, a report of underage First Grade pupils showing attendance, membership, and transportation quarterly and annually.(5) The Quarterly Attendance Registers shall be printed four times per year. The attendance register shall have student names in alphabetical order by grade. The registers will show daily attendance and membership by quarter and grade for each site.(6) Membership, Attendance and Transportation Reports shall be reported as an annual district summary by grade.(e) Each principal shall provide a signed affidavit verifying that the school site attendance register is complete and accurate.[Authority: 70 O.S., § 3-104 (Computer Assisted Pupil Accounting)]