SECTION 210:10-13-10. Requests to view or take possession of documents

  Responses to requests to view or take possession of test documents shall be executed as specified herein. Documents shall include student test books containing secured test items; student answer sheets; and test administrator manuals. In order to maintain the security and validity of the testing materials, individuals making requests to view test documents must comply with the following procedural requirements:

(1)   Test viewing will NOT be allowed beginning one month before and extending throughout the testing window.

(2)   The person will submit a request to the State Department of Education's Office of Accountability and Assessment.

(3)   Viewing shall take place at the State Department of Education.

(4)   The viewing of test documents will be limited to no more than two viewers during a single time period.

(5)   The Assistant Superintendent of the Office of Accountability and Assessment or his/her designee will remain in the room during the viewing.

(6)   Students will not be allowed to view tests.

(7)   The viewing of assessment materials will not be allowed for professional development purposes.

(8)   Viewers of tests shall be prohibited from duplicating, paraphrasing, or summarizing test items in any form--by hand-written means or through use of any mechanical tool (i.e., audio or video tape recorder; copy machine; still picture camera;cell phones camera; or any other electronic or mechanical means.)

(9)   Tests and test materials shall be considered secured documents. No viewer shall be allowed to remove secured documents from the viewing room.

(10)   No unauthorized person shall be allowed to view an OSTP writing assessment prompt until after that prompt has been administered in Oklahoma as a test item. Viewing of writing test prompts shall be subject to the same procedures and conditions as viewing of other test materials.

(11)   Prior to the viewing of any test materials, all viewers shall sign an affidavit stating that

(A)   they shall not reveal any test items, writing prompts, or other secured information to any person; and

(B)   they shall not serve as a test administrator nor test monitor.

(12)   A student's answer sheet may be viewed only by the student's parent, legal guardian or by a student of legal age. Any person requesting to view student test documents shall provide proof of his or her status as the parent or legal guardian of the student whose documents are required for viewing. Proof of identification shall be provided in one of the following forms:

(A)   the student's birth certificate; and

(B)   a driver's license containing a picture of the requesting person; or

(C)   other recognized official form of identification. In addition, the person shall provide proof of his or her status as parent or legal guardian of the student whose documents are requested for viewing.

(13)   When sufficient writing prompts are available, once writing assessments have been scored and reported, the SDE will provide the student essay responses to the individual student's home school district by electronic means. The information will be provided as a service to Oklahoma public schools for purposes related to instructional improvement only. Schools and districts receiving such data will make every reasonable effort to insure that these individual student testing results are secure and remain confidential. The SDE reserves the right to use these data for research and assessment improvement purposes.

[Source: Amended at 17 Ok Reg 2886, eff 7-13-00; Amended at 26 Ok Reg 91, eff 10-7-08 (emergency); Amended at 26 Ok Reg 1433, eff 6-11-09]