SECTION 210:15-30-2. Local educational agency role and responsibilities

(a)   Local educational agencies (LEAs) with schools in their second year of school improvement shall:

(1)   Identify eligible students;

(2)   Notify parents about the availability of services and the process for obtaining supplemental educational services for their child(ren) in an understandable and uniform format that includes identifying approved providers whose services are in the school district or within a reasonable proximity of the district;

(3)   Help parents choose a provider, if such help is requested;

(4)   Determine which students should receive services when all students cannot be served;

(5)   Enter into an agreement with a provider selected by parents of an eligible student;

(6)   Provide quality information to the SDE so that it can monitor the quality and effectiveness of the services offered by providers;

(7)   Offer the opportunity for supplemental services until the school in question is no longer identified for school improvement according to the requirements of the NO CHILD LEFT BEHIND ACT OF 2001; and

(8)   Protect the privacy rights of students who receive supplemental educational services.

(b)   Districts shall submit semi-annual programmatic and fiscal reports to SDE due the last Friday in January and the last Friday in June. The report shall include:

(1)   Information on each student served during the semester by provider; including test, demographic, and attendance data;

(2)   Pre- and posttesting information from the school district for each student eligible for supplemental educational services based on the annual Oklahoma Core Curriculum Tests in reading and mathematics;

(3)   Details of any complaints received from parents or SES providers;

(4)   Summary of any announced or unannounced monitoring visits to SES provider sites conducted during the semester.

(5)   Any updates or revisions to information submitted to the SDE regarding SES implementation (i.e., timelines, additional schools, changes in Title I per pupil allocation, etc.); and

(6)   Information on the fiscal expenditures of Title I funds for SES, indicating the payments made by the district to each provider for the reporting period. If a student's services are terminated during the SES reporting period, the costs should be reported in accordance with the percentage of the program completed prior to termination of services.

(c)   Districts failing to submit timely and complete reports shall be cited for noncompliance and requested to submit a corrective action plan. Upon receipt of such notice of noncompliance, districts shall have thirty (30) days to submit a corrective action plan, addressing all cited issues of noncompliance.

(d)   Each district required to offer supplemental educational services shall maintain documentation relating to the provision of SES for state and federal monitoring and evaluation purposes. Districts should make the following information, at minimum, available for state, federal, or third-party evaluator review:

(1)   Annual Notice for SES, including how parents can access services; a listing of approved providers; brief description of provider services, qualifications, and demonstrated effectiveness of the providers;

(2)   Description of LEA procedures for determining eligibility of students;

(3)   Description of LEA process for prioritizing availability of services if demand is greater than available allocation;

(4)   Copies of the district's contracts with SES providers.

[Source: Added at 25 Ok Reg 213, eff 10-2-07 (emergency); Added at 25 Ok Reg 1577, eff 6-12-08]