SECTION 210:25-5-2. Appropriations, allocations and fund balance reserves

(a)   An appropriation as used for governmental and special cash account funds, is an authorization to issue warrants against such appropriation or additions thereto. [70 O.S. 5-135-B] Funds are appropriated by use of the following legal documents:

(1)   A temporary appropriation, S.B.E. Form 12, for 100% of the anticipated revenue for the current year for General Fund and Building Fund may be obtained from the County Excise Board. The original appropriation is S.A.&I. Form 2661, Estimate of Needs, as approved and signed by the County Excise Board.

(2)   The following funds are considered special cash funds under "Oklahoma Cost Accounting System":

(A)   General Purpose Bond Funds

(B)   Child Nutrition Funds

(C)   Cooperative Funds

(3)   Funds received during the fiscal year, in excess of the original appropriation, also require County Excise Board or County Clerk approval on one of the following:

(A)   Form 307 - Request for Approval of State Aid and/or Federal Funds for Schools–Requires County Clerk's approval only.

(B)   Form 308 - Cash Fund Estimate of Needs and Request for Appropriation (local revenue to be placed in a special cash fund)–Requires excise board approval.

(C)   Form 150 - Supplemental Estimate (local revenue being placed in General Fund or Building Fund)--Requires excise board approval, does not require publication.

(b)   At the close of the fiscal year, appropriations will be reserved for any contracts pending for outstanding encumbrances (contracted for but not completed and/or paid for) by providing to the treasurer, the auditor, and the local school board the following information on each such purchase order/encumbrance: date, purchase order number, vendor name, amount, and coding dimensions according to the Oklahoma Cost Accounting System (i.e., Fiscal Year, Project Reporting, Function, Object, Program, Subject, Job Classification and Operational Unit as required). The remaining fund balance will be carried forward into the new fiscal year's budget as lapsed appropriations.

[Source: Amended at 9 Ok Reg 3101, eff 6-11-92 (emergency); Amended at 9 Ok Reg 3545, eff 7-24-92 (emergency); Amended at 10 Ok Reg 2711, eff 6-25-93; Amended at 14 Ok Reg 3347, eff 5-5-97 (emergency); Amended at 15 Ok Reg 2293, eff 6-11-98]