SECTION 210:40-51-3. Procedures for evaluation of grant applications

(a)   The grant administrator will recommend to the State Superintendent of Public Instruction nine educational professionals with expertise relating to alternative education for the evaluation committee. The State Superintendent will choose six committee members and three alternate committee members.

(b)   No selection committee member may serve more than two consecutive years.

(c)   The selection committee will read, evaluate, and score the applications approximately one week after the application submission deadline.

(d)   Selection committee members will not evaluate an application from his or her own district.

(e)   The scores of the applications will be based on the subjective opinions of the selection committee.

(f)   Each section will be scored as follows:

(1)   Goals and objectives--5 points

(2)   Individualized instruction for students--5 points

(3)   Intake and screening process--5 points

(4)   Plan for graduation for each child--5 points

(5)   Effectiveness of counseling program--5 points

(6)   Teaches life skills--5 points

(7)   Mission statement--5 points

(8)   Statement of needs--10 points

(9)   Detailed budget--10 points

(10)   Program development--15 points

(11)   Program implementation--15 points

(12)   Evaluation--10 points

(13)   Percentage of high challenge students within district--10 points

(14)   Evaluator's overall opinion of proposal--15 points

(g)   Each application will be worth 125 points.

(h)   When scoring applications, the committee will take into consideration statistics provided by the Office of Accountability that will give insight into the local education agency's historical percentages of high challenge children in determining number of points to award in (g) (13) of this Section.

(i)   The grant administrator will add the scores of each evaluator and average the six totals to arrive at a single score for each grant application. Applications will then be placed in numerical order from the highest to the lowest average score.

(j)   Once the evaluation and funding recommendation process is complete, the grant administrator will prepare and submit a final list of recommended applicants and the recommended grant amount to the State Board of Education.

(k)   After the completion of the fiscal year in which the grant funds are awarded, each local educational agency and/or nonprofit organization receiving said funds may be audited by State Department of Education. Any local educational agency or nonprofit organization which is determined through the audit to have misspent or misused funds will be deemed ineligible for any future alternative grants.

[Source: Amended at 10 Ok Reg 4293, eff 7-15-93 (emergency); Amended at 11 Ok Reg 2003, eff 5-26-94; Amended at 14 Ok Reg 3379, eff 5-5-97 (emergency); Amended at 15 Ok Reg 2337, eff 6-11-98]