SECTION 230:10-7-45. Retention of Precinct Registries and affidavits

(a)   All Precinct Registries shall be retained for 60 months after the date of the election. These items shall be stored together in a container bearing the date of the election and the date on which they may be destroyed.

(b)   All original, paper Precinct Registries shall be retained for 24 months following the date of the election. After 24 months, the County Election Board Secretary is authorized to scan all original Precinct Registries. After scanning the Precinct Registries and verifying that the scanned copies are both legible and complete, the original Precinct Registries may be destroyed and the digital copies shall be retained for the remaining 36 months of the 60-month retention period.

(c)   All used ATI Session Logs, Absentee Voter Affidavits, Spoiled Ballot Affidavits, Voter Assistance Forms, and Provisional Ballot Refusal forms shall be retained for 24 months after the date of the election. These forms may be stored together, organized by precinct, in a container labeled with the election date and the date on which they may be destroyed.

[Source: Amended at 12 Ok Reg 2185, eff 7-1-95; Amended at 13 Ok Reg 2469, eff 7-1-96; Amended at 23 Ok Reg 1274, eff 7-1-06; Amended at 34 Ok Reg 1120, eff 9-11-17]