SECTION 230:15-11-19. Voter registration address confirmation mailing

(a)   No later than June 1, 1997, and every two years thereafter, the Secretary of the State Election Board shall cause an address confirmation notice to be prepared and mailed to active registered voters who meet one or more of the following requirements:

(1)   Voters listed on the Statewide Potential Duplicates Report.

(2)   Voters for whom a first-class mailing from a County Election Board was returned undelivered by the post office during the previous 24 months. For the purpose of the address confirmation notice selection, a first-class mailing shall include only voter identification cards generated by MESA and rejection notices for applications for change of voter registration.

(3)   Voters who have neither voted in any election conducted by a County Election Board nor initiated any voter registration change since the second previous General Election.

(4)   Voters who have surrendered their Oklahoma driver licenses to the Department of Public Safety after receiving a driver license in another state during the preceding 24 months.

(5)   Voters identified by interstate voter registration data comparison as possibly being registered to vote both in Oklahoma and in one or more other states.

(6)   Voters identified by National Change of Address (NCOA) data, as authorized by 26 O.S., Section 4-118.1, who may have changed residence address but not updated voter registration.

(7)   Voters identified through official death records from the Social Security Administration whose registrations have not been cancelled.

(8)   Voters who have submitted a change of address for an Oklahoma driver license or a state identification through the Department of Public Safety website or at a motor license agency that indicates they have moved to another county in Oklahoma and who have not registered again in the new county.

(b)   Address confirmation notices shall be sent by first-class, forwardable mail and shall include a pre-addressed, postage-paid return card. The address confirmation notice materials shall be prepared and mailed under the supervision of the Secretary of the State Election Board. All costs associated with preparing and mailing confirmation notices and with receiving return cards and distributing them to the various County Election Boards shall be paid by the State Election Board.

(c)   Address confirmation return card shall be received by the State Election Board. Accumulated return cards shall be sorted and distributed to the County Election Boards on a regular basis. The County Election Board shall stamp on each return card the date it is received from the State Election Board.

(d)   The Secretary of the State Election Board may authorize the mail service vendor selected to print, prepare, and mail the address confirmation notices to utilize National Change of Address (NCOA) data for mailing address correction and forwarding purposes. As a result of the address correction and forwarding services, the address to which an individual voter's confirmation notice is forwarded will be provided to the State Election Board by the mail service vendor or by the USPS by digital means. The forwarding address will be imported into MESA by the State Election Board. The County Election Board Secretary shall cause the Confirmation Notice Automated Forwards List report (vr2595) to be requested 60 days after address confirmation notices are mailed and to be retained for 24 months.

(e)   The State Election Board may receive data from the USPS by electronic means for all address confirmation notice cards that are undeliverable as addressed. The cards themselves may be destroyed through postal service procedures. The returned data will be imported into MESA and into individual voter records by the State Election Board. The County Election Board Secretary shall cause the Confirmation Notice Automated Returns List report (vr2590) to be requested 60 days after address confirmation notices are mailed and to be retained for 24 months.

[Source: Added at 12 Ok Reg 2197, eff 7-1-95; Amended at 15 Ok Reg 2547, eff 7-1-98; Amended at 16 Ok Reg 522, eff 1-1-99 (emergency); Amended at 16 Ok Reg 2404, eff 7-1-99; Amended at 28 Ok Reg 1132, eff 7-1-11; Amended at 33 Ok Reg 1404, eff 9-11-16; Amended at 35 Ok Reg 1185, eff 9-14-18]