SECTION 230:15-5-125. Active voter registration application services in voter registration agency

(a)   Procedure for active voter registration application services in voter registration agencies. Voter registration agency personnel shall use the following procedure to offer the opportunity to apply for voter registration to each person who applies for or who renews or re-certifies for service or assistance from a covered program and to each person who changes address in connection with service or assistance from a covered program. However, when voter registration application services are offered in the office of a County Election Board, a Voter Registration Statement shall not be required and the procedure shall begin with (4) of this subsection.

(1)   Ask the client to read the Voter Registration Statement.

(2)   Ask the client to print his or her name at the top of the Voter Registration Statement.

(3)   Ask the client to check YES or NO and to sign and date the statement.

(A)   If the client checks YES, keep the Voter Registration Statement and proceed to step 4.

(B)   If the client checks NO, keep the Voter Registration Statement and proceed with the agency's business.

(C)   If the client either leaves the Voter Registration Statement blank or refuses to fill it out, give the client an Oklahoma Voter Registration Application form to take home. If the client refuses the application form, note the refusal on the Voter Registration Statement. Print the client's name and the date on the form and file as directed. Proceed with the agency's business.

(4)   Give the client an Oklahoma Voter Registration Application form and tell the client to read the Oath to determine whether the client is eligible to register to vote.

(5)   Tell the client to read the Important Information and the Instructions pages of the form.

(6)   If the client asks for help to fill out the form, help the client in the same way you would help any client fill out the agency's forms.

(7)   Take the filled out and signed application form back from the client.

(8)   Verify that the client signed the form and wrote today's date. Verify that the client provided either an Oklahoma driver license number or the last four digits of his/her Social Security number in the appropriate space on the form.

(9)   If it appears that any information is omitted, show the omission to the client. Tell the client that omitting the information may cause the application to be rejected. Only the client may add to or change the form.

(10)   File the completed and signed Voter Registration Statement as directed. Put the completed voter registration application in a secure place and proceed with the agency's business.

(b)   Assistance to clients. If the client indicates that the client desires assistance to complete the Oklahoma Voter Registration Application form, agency personnel shall provide the same degree of assistance provided to complete the agency's own forms. Agencies providing state-funded programs and services to persons with disabilities, and that sometimes provide services at a person's home, also shall provide voter registration services at the person's home.

(c)   Confidential information. Information related to a declination to register to vote shall not be used for any purpose other than voter registration. The identity of the voter registration agency through which any particular voter is registered shall not be disclosed to the public. Completed voter registration applications shall be kept confidential while in possession of voter registration agency personnel. Agency personnel shall not stamp or write any information that could identify the agency outside the shaded "VRA/MLA Office Use Only" box at the top of the form.

[Source: Added at 12 Ok Reg 2197, eff 7-1-95; Amended at 33 Ok Reg 71, eff 8-24-15 (emergency); Amended at 33 Ok Reg 1404, eff 9-11-16]