SECTION 230:15-9-29. Preparation of voter identification cards

(a)   Procedure for preparing voter identification cards. The Secretary of the County Election Board shall cause voter identification cards to be prepared according to the following procedure.

(1)   Request the MESA process that both activates the voter registration and formats voter identification cards.

(2)   Print the voter identification cards and save the Voter ID Card Registry PDF in the MESA Reports Folder. Print the Voter ID Card Registry only as needed.

(3)   Separate the voter identification cards one from another at the perforations, apply postage to each card and mail.

(4)   Compare the names appearing on the Voter ID Card Registry with the approved voter registration application forms to be certain that a card has been created for each approved and activated application.

(5)   Write the voter identification number, precinct number and activation date on the application form in the shaded areas on the upper right corner.

(b)   Schedule for preparing voter identification cards. The Secretary of the County Election Board shall cause voter identification cards to be prepared as often as is necessary to provide voters with prompt acknowledgment of the disposition of their applications for voter registration. Voter identification cards shall be prepared not less than once each week, unless no applications have been received during the week.

(c)   Method of preparing voter identification cards. Voter identification cards prepared as acknowledgment of newly approved voter registration applications shall be generated and printed from MESA. All voter identification cards acknowledging applications for new voter registration and for change of voter registration shall be mailed to the applicant. Manual preparation of voter identification cards for the purpose of acknowledging the disposition of voter registration applications shall not be authorized. Duplicate voter identification cards requested by registered voters shall be generated and printed from MESA at the same time acknowledgment cards are generated and printed. However, in the event that a registered voter asks for a duplicate voter identification card in order to have acceptable proof of identity for voting purposes, a temporary voter identification document may be printed from MESA. When a temporary voter identification document is requested and printed, a new voter identification card is also automatically requested.

(d)   Printing a temporary voter identification document. A temporary voter identification document may be requested and printed from MESA. The temporary voter identification document prints on an 82-by-11-inch page and includes a control number and an expiration date. The temporary voter identification document shall be accepted by in-person Absentee Voting Board members and by Precinct Officials as a valid proof of identity document for voting. A temporary voter identification document shall not be valid for any purpose other than voting. A temporary voter identification document cannot be obtained from MESA until a voter registration application has been activated and an official voter identification card has been formatted. A temporary voter identification document may be provided immediately to a currently registered voter who appears in the County Election Board office and requests one or it may be mailed to the voter at the mailing address in the voter's MESA record. Temporary voter identification documents shall not be e-mailed or faxed. The authenticity of a temporary voter identification document may be confirmed by the control number printed on the upper left corner of the page. A temporary voter identification document is valid for only 30 days. When a temporary voter identification document is created, a voter identification card is scheduled to be printed. Follow the appropriate MESA instructions to create and to verify a temporary voter identification document.

[Source: Added at 12 Ok Reg 2225, eff 7-1-95; Amended at 13 Ok Reg 2475, eff 7-1-96; Amended at 28 Ok Reg 1132, eff 7-1-11; Amended at 35 Ok Reg 559, eff 3-15-18 (emergency); Amended at 35 Ok Reg 1185, eff 9-14-18]