SECTION 230:25-21-4. On-site certification review

(a)   Following a printer's successful completion of the first part of the certification process, the State Election Board ballot printing staff shall conduct a certification review on site at the printer's printing facility. The printer shall be required to produce an additional quantity of ballots from .pdf files provided by the State Election Board with the State Election Board ballot printing staff observing the process. The ballots shall be produced as follows:

(1)   A specified quantity of 14-inch ballots (11-inch ballot with a 3-inch stub).

(2)   A specified quantity of 17-inch ballots (14-inch ballot with a 3-inch stub).

(3)   A specified quantity of 19-inch ballots (17-inch ballot with a 2-inch stub).

(b)   The State Election Board staff will evaluate the ballots according to the following criteria.

(1)   The ballots meet all requirements included in the ballot printing specifications.

(2)   The ballots meet all component specifications, including but not limited to, ballot length, printing text area restrictions, and front-to-back registration.

(3)   The ballots meet post-production specifications, including but not limited to, trim lines, stub, perforation, stitching, shrink-wrapping, packaging, and shipping of ballots.

(c)   The ballots produced during the on-site certification review shall be marked and processed through a voting device and through a high-speed scanner controlled by the voting device system software. The results then shall be tabulated and all necessary reports shall be printed and examined.

(1)   If the ballots cannot be read by the voting device or by the high-speed scanner or if the tabulated results are not as expected, the printer shall be determined to have failed the second part of the certification process. A printer who fails the second part of the certification process may repeat the process one time. If the printer also fails the second time, the printer shall be disqualified from bidding on ballot printing contracts for the State Election Board or a County Election Board.

(2)   If the ballots are read by the voting device and the high-speed scanner and if the tabulated results are as expected, the printer shall be determined to have passed the second part of the certification process. At this point, the printer shall be certified to print ballots for the eScan A/T in Oklahoma and to bid on ballot printing contracts for the State Election Board and for a County Election Board.

[Source: Added at 30 Ok Reg 1648, eff 7-15-13; Amended at 36 Ok Reg 1543, eff 9-16-19]