SECTION 252:410-20-7. Reports

(a)   Reports of theft or loss of radiation machines.

(1)   Telephone report. Each permittee shall report by telephone as follows:

(A)   Immediately after its occurrence becomes known to the permittee, any lost, stolen, or missing radiation machine(s) under such circumstances that it appears to the permittee that an exposure could result to persons in unrestricted areas.

(B)   All reports should be made to a member of the Radiation Management staff at 405-702-5100 business days between the hours of 8:00 am to 4:30 pm., and at all other times to the DEQ Hotline, 1-800-522-0206.

(2)   Written report. Each permittee required to report under paragraph (1) of this section shall, within 30 days after making the telephone report, file a written report with DEQ setting forth the following information:

(A)   A description of the radiation machine(s) involved including the manufacturer, model number, serial number, maximum design kilovoltage and the maximum design milliamperage;

(B)   A description of the circumstances under which the loss or theft occurred;

(C)   A statement of the disposition, or probable disposition of the radiation machine involved;

(D)   Exposures of individuals to radiation, circumstances under which the exposures occurred, and the possible doses to persons in unrestricted areas;

(E)   Actions that have been taken, or will be taken, to recover the radiation machine(s); and

(F)   Procedure or measures that have been, or will be, adopted to ensure against recurrence of loss or theft of radiation machine(s).

(3)   Updates. When additional information is received subsequent to filing the written report, the permittee shall also provide written notice to DEQ about the loss or theft within 30 days after the permittee learns of such information.

(b)   Notification of incidents.

(1)   Immediate notification. Notwithstanding any other requirements for notification, each permittee shall immediately upon discovery report to DEQ, any event involving radiation machines that may have caused or threatens to cause an individual to receive:

(A)   A whole body dose of 25 rems (0.25 Sv) or more; or

(B)   A lens dose of 75 rems (0.75 Sv) or more; or

(C)   A shallow dose to the skin or extremities of 250 rads or more.

(2)   Twenty-four hour notification. Each permittee shall, within 24 hours of discovery of the event, report any event involving a radiation machine that may have caused, or threatens to cause, a person to receive in a period of 24 hours:

(A)   a dose exceeding 5 rems, (0.05 Sv); or

(B)   a lens dose exceeding 15 rems (0.15 Sv); or

(C)   a shallow dose to the skin or extremities exceeding 50 rems (0.5 Sv).

(c)   Reports of exposures from radiation machines exceeding the constraints or limits.

(1)   Reportable events. Each permittee shall submit a written report within 30 days after learning of any of the following occurrences:

(A)   Any incident for which notification is required by OAC 252:410-20-7(b), or

(B)   Doses in excess of any of the following:

(i)   the occupational dose limits for adults in 10 CFR 20.1201;

(ii)   the occupational dose limits for a minor in 10 CFR 20.1207;

(iii)   the limits for an embryo/fetus of a declared pregnant woman in 10 CFR 20.1208;

(iv)   the limits for an individual member of the public in 10 CFR 20.1301; or

(v)   any applicable limit in the permit.

(2)   Contents of reports. Each report required by paragraph (1) of this subsection must describe the extent of exposure of individuals to radiation including, as appropriate:

(A)   estimates of each individual's dose;

(B)   levels of radiation involved;

(C)   cause of the elevated exposures and dose rates; and

(D)   corrective steps taken or planned to ensure against a recurrence, including a schedule.

[Source: Added at 21 Ok Reg 1553, eff 6-11-04]