SECTION 260:105-3-2. Declaration of surplus vehicles and equipment

(a)   Additional information. Whenever a state agency desires to dispose of vehicles or equipment, the following information shall be included on the surplus property transfer form required by 260:105-3-1(d):

(1)   Make, model and model year;

(2)   Body style, load rating, seats or passenger capacity, number of cylinders, number of drive wheels (i.e. 2 x 4 or 4 x 4)

(3)   Vehicle options (i.e. power steering, power brakes, air conditioning, AM/FM radio etc.)

(4)   Mileage or operation hours;

(5)   Color;

(6)   VIN;

(7)   General condition (i.e. runs, driveable, etc.);

(8)   Type and location of any identifying markings on the vehicle or equipment;

(9)   Any special equipment the state agency desires the surplus property agent to remove prior to vehicle or equipment disposal. Failure to request the approval and removal of special equipment at least 24 hours in advance of the disposal of the vehicle or equipment by an agent may result in the loss of the special equipment.

(b)   Required Documents.

(1)   Disposal documents. If laws governing a state agency require written authorization for the state agency to dispose of a vehicle, the state agency shall provide the surplus property agent a copy of required documents.

(2)   Title. At the time of vehicle transfer to the surplus property agent, the state agency shall provide title to the vehicle to the agent with authorized signatures for legal transfer of the vehicle.

(c)   Vehicle or equipment repairs.

(1)   Notice to state agency. If a surplus property agent reasonably believes that the cost of minor repairs to a vehicle or equipment will enhance its potential sale value in an amount that exceeds the cost of the minor repairs, the agent shall send written notice to the state agency and request approval to authorize the repairs.

(2)   State agency approval. Within five (5) business days after receipt of the repair notice in (1) of this subsection, the state agency shall send written notice of approval or disapproval of the repairs to the agent.

(d)   Repair documents. Upon receipt of the written approval by a state agency, the surplus property agent shall acquire parts for and repair the vehicle or equipment. The agent shall retain receipts for the parts and document the labor time to install the parts. All repair documents shall be filed and maintained in the state agency vehicle and equipment disposal records of the Office.

[Source: Added at 31 Ok Reg 1516, eff 9-12-14]