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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 110. State Inventory |
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Subchapter 3. Tangible Assets Reporting |
SECTION 260:110-3-1. Inventory report
Latest version.
- (a) Report due date. All agencies must submit an annual report of current inventory of tangible assets owned by the agency as of June 30 of the preceding fiscal year to the Office by August 15. The report shall include all tangible assets based upon the threshold stated in 260:110-1-3(a).(1) An agency may submit a written request, signed by the chief administrative officer, for extension of the August 15 submission deadline.(2) The request shall state a reason for the extension and be submitted no later than August 1.(3) Within ten (10) calendar days of receipt, the Office shall review the request and provide the agency with written notification of its approval or disapproval.(b) Report formats. The Director shall specify tangible asset identification data elements an agency inventory report shall contain and the forms and computer applications the Director shall accept for the agency to report the inventory information. The Director may specify data elements applicable to a tangible asset type.(c) Inventory report contents. The inventory report shall by signed by the agency inventory control officer and shall include for each tangible asset:(1) the agency number;(2) the asset tag number;(3) the model and serial number, if any;(4) the manufacturer;(5) the description;(6) product name;(7) physical location;(8) acquisition date and cost;(9) any other information which may be requested by the Office to ensure the integrity of state inventory records.(d) Supporting documents. An agency shall maintain supporting documents to identify tangible assets. Document types include acquisition, digital photographs or images and other documents that may provide pertinent tangible assets identification information.(e) Report forms. An agency shall submit inventory reports on forms prescribed by the Director. The Office will provide forms upon request.(f) Electronic report submission. The Director may accept electronic inventory submission. The state inventory control officer shall advise an agency of computer applications the Office may accept.