SECTION 260:25-5-8. Job family descriptors

(a)   Purpose and use of job family descriptors. Job family descriptors shall be used to distinguish one job family from another as clearly and definitively as possible [74:840-4.3]. Job family descriptors shall also be used as a basis for:

(1)   allocating positions to job families [74:840-4.3];

(2)   selecting employees to fill positions;

(3)   assigning jobs to pay bands;

(4)   ensuring that employees are properly classified [74:840-4.3]; and

(5)   assigning positions to levels by the Appointing Authority.

(b)   Format and content of job family descriptors. The Human Capital Management Division shall determine the format to be used in preparing job family descriptors.

(1)   A job family descriptor shall consist of:

(A)   a title and code, including a code for each level in the job family descriptor;

(B)   a basic purpose describing duties, and responsibilities of employees in the job family;

(C)   typical functions performed;

(D)   knowledge and skills necessary to perform work at each level; and

(E)   the minimum qualifications, such as those for education and experience, that are required for initial or internal appointment to a job included in the job family.

(2)   A job family descriptor may also include identification information and other information, such as position allocation standards, which facilitates the allocation of positions to job families, the selection of qualified employees, and the assignment of appropriate pay bands.

(c)   Adoption, revision and abolishment of job family descriptors. After the initial conversion of classes to job families on November, 1, 1999, the Administrator shall have a public hearing before adopting a new job family descriptor or revising a job family descriptor to the extent that the allocation of positions or the pay band for the job family is affected, so that interested persons will have an opportunity to express their views. However, the Administrator may make other revisions to job family descriptors and may abolish unused job families as the need to do so is identified.

(d)   Distribution of job family descriptors.

(1)   Before the effective date of the adoption or revision of a job family descriptor for which positions in an agency have been allocated, the Human Capital Management Division shall provide the Appointing Authority with a copy of the job family descriptor.

(2)   The Human Capital Management Division shall provide all agencies with a summary of all job family descriptors adopted, revised, or abolished within 1 month after the action.

(3)   Appointing Authorities shall give employees notice of new and revised job family descriptors and give copies of job family descriptors to employees in the job family and their supervisors upon request.

[Source: Added at 31 Ok Reg 1346, eff 9-12-14]