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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 35. Committee for Incentive Awards for State Employees |
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Subchapter 3. Organization |
SECTION 260:35-3-3. Agency nomination evaluators
Latest version.
- (a) Status of the evaluators. The director or administrator of each agency, department, commission, or office of state government participating in the Productivity Enhancement Program shall designate one or more qualified, objective agency nomination evaluators, who shall receive and review all nominations submitted by employees of their respective agencies and transmit to the Committee those nominations the agency deems worthy of cash awards.(b) Role of the evaluators. The evaluators shall:(1) Review and consider each nomination fairly, giving factual, complete, and prompt replies.(2) Review each proposal for merit and implementation feasibility, including defining such modifications as may be necessary for adoption.(3) Assess benefits and projected savings.(4) Return rejected nominations to agency employees with explanation for actions.(5) State any actions that approved proposal caused, such as partial or full implementation, both prior to submission of nominations to the Committee and during subsequent evaluations by the Committee.(6) For non-cash nominations:(A) Transmit non-cash nominations with recommendations for approval or rejection to the agency administrator (appointing authority) who shall approve or reject nominations.(B) Transmit copies of all non-cash nominations reviewed by the agency to the statewide PEP coordinator, clearly noting the disposition of each.(C) Develop procedures for awarding non-cash awards (lapel pins and certificates of commendation) furnished by the PEP Committee. Lapel pins and certificates will be supplied to the agency after receipt of approved non-cash nomination documentation.(7) For cash nominations:(A) Transmit nominations that demonstrate cost savings to their agency iscal officers for certification that cost savings or revenue generation are real and funds are therefore available for awards; costs will be determined by the formula adopted by the Committee. [74:4117](B) Transmit nominations approved by the agency administrator (appointing authority), with agency recommendations, to the Committee.(C) Provide final documentation to the Committee of cost savings during a fiscal year and consequent award recommendations.(D) Transmit to the Committee, on a timely basis, copies of all cash nominations reviewed by the agency, clearly noting the disposition of each.