SECTION 260:40-25-9. Reimbursement or payment of dependent care expenses

(a)   Subject to limitations contained in this section, the Plan Administrator shall reimburse the participant from the participant's dependent care reimbursement account for dependent care expenses incurred during the Plan Year for which the participant submits documentation in accordance with OAC 260:40-25-8. No reimbursement or payment of dependent care expenses incurred during a Plan Year shall exceed the balance available in the participant's dependent care reimbursement account.

(b)   Participants shall be reimbursed for dependent expenses on a weekly or other reasonable basis during the Plan Year as determined by the Plan Administrator. Reimbursement can also be made for expenses incurred by any participant during the Grace Period. The final payment of benefits for any Plan Year may be made following the close of such Plan Year based on accepted claims filed with the Plan Administrator no later than the end of the Run Out Period.

(c)   Upon demand a participant shall immediately refund any overpayment made by the Plan Administrator on behalf of the participant. Likewise, items charged to a debit card that are unacceptable to the Plan Administrator will require a participant to immediately refund such an overpayment to the Plan Administrator.

(d)   If a participant ceases to be a participant or terminates employment, such participant shall be entitled to continue receiving benefits pursuant to the dependent care reimbursement account option to the extent of the amount remaining in the participant's dependent care reimbursement account for the expenses incurred during the eligible period of coverage in which termination of participation occurs.

[Source: Added at 31 Ok Reg 1358, eff 9-12-14]