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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 40. Employee Benefits Department |
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Subchapter 37. Competitive Bidding Criteria and Procedures for Contracts Awarded for Flexible Benefits Plans |
SECTION 260:40-37-9. Terms and conditions for acceptable proposals
Latest version.
- (a) All proposals submitted are subject to the EBD's policies and procedures and/or any special conditions and specifications listed in this Subchapter or made part of the RFP.(b) Sealed proposals will be opened by the EBD at the time and date set in the RFP.(c) Proposals received after the closing time will not be considered. Envelopes or containers must contain responses to only one RFP, be sealed, and the name and address of the Bidder inserted in the upper left-hand corner. The proposal number and closing date must appear on the face of the envelope or container.(d) The proposal shall be in strict conformity with the instructions to the Bidder and shall be submitted in the approved format. All required signatures must be original and written in ink.(e) Any questions pertaining to the clarification of the proposal shall be directed to the Contracts Administrator.(f) The EBD may conduct scheduled on-site visits to the service provider for purposes of testing the readiness of the provider.(g) When submitting a proposal to the EBD, the Bidder shall agree to an audit clause which provides that books, records, documents, accounting procedures, practices or any other items of the Bidder relevant to the contract are subject to examination by the EBD, the State Auditor and Inspector, and such other entities as may be specified in the RFP.(h) Failure to comply with the terms and conditions shall subject the proposal to disqualification.