SECTION 260:65-1-5. Bid submittal

(a)   Advertised projects. Bids must be prepared on forms provided by the Office and in accordance with the instructions provided in the bid package. Instructions on obtaining the bid packages are in the solicitation notices. Bids cannot be submitted by telephone or fax machine or telegram. Bids may be delivered in person, by the U.S. Mail, or by any of the express/delivery services available during regular business hours, 8:00 AM to 5:00 PM weekdays and shall be received during a period which does not exceed 96 hours (excluding weekends or holidays) before the scheduled bid opening at the time and day specified in the bid documents. [61 O.S., Section 109] The following information must be placed on the outside of each sealed bid envelope:

(1)   Company name and address.

(2)   Description of project.

(3)   OMES number of project.

(4)   Closing date and time.

(b)   Bid envelopes. Each envelope shall contain only one bid. Bids received after the time specified in the bid documents cannot be accepted. The time is determined by the stamp-clock on the desk of the Department receptionist where all bids must be received and stamped. The State cannot be responsible for delay of receipt of bids due to factors beyond the control of state employees.

(c)   Direct mail, facsimile or telephone solicitations. On projects under the statutory amount, written bids shall be received as indicated in the solicitation by telephone, facsimile or as indicated in the direct mailing according to Subsection 1-3. Before a construction contract shall be awarded by the Department, the state agency shall provide:

(1)   A properly signed requisition form.

(2)   Three or more original written bids, including any declined bids, signed by the bidders.

(3)   Scope of work with detailed requirements.

(4)   Acceptance letter to award the contract.

(d)   Equal opportunity employment requirements. The State of Oklahoma is an Equal Opportunity Employer.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]