SECTION 260:65-19-10. Proposals and contracts

(a)   Following the qualifications-based ranking of firms to perform design-build in accordance with 260:65-21, the state agency shall solicit competitive Request for Proposals (RFP) from the four (4) most highly qualified firms.

(b)   The Request for Proposals (RFP) shall contain, at a minimum, the following elements:

(1)   The procedures to be followed for submitting proposals and the procedures for making the selection decision, including a reference to the requirements of this Chapter and the regulations of the state agency.

(2)   A copy of the proposed design-build contract.

(3)   The evaluation factors and their relative weights.

(4)   The statement of work/design criteria package.

(5)   Provision for the design-builder to offer comments, enhancements or other appropriate value engineering recommendations pertaining to the concept drawings and technical specifications provided by the state agency in the RFP.

(6)   A stipend is required to be paid to each design-build firm in the event that the state agency elects to have the proposing design-builders develop design drawings as part of the submission . The RFP must describe the drawings, specifications, or other submittals to be provided with the proposal, with guidance as to the form and level of completeness of the drawings, specifications or submittals that will be acceptable.

(A)   The stipend should be sufficient to cover the cost to develop drawings, specifications or other technical narratives in response to the RFP.

(B)   The RFP should state that in return for the stipend, the State will retain ownership of the plans submitted by the competing design-build teams.

(C)   Stipends may not be required if the RFP documentation is complete enough that the proposing design-builders do not have to perform additional design work in order to respond to the requirements of the RFP.

(7)   A schedule for commencement and completion of the design-build contract.

(8)   Budget limits for the design-build contract.

(9)   Requirements for design-builders to have bonds and insurance.

(10)   Any other information that the state agency in its discretion chooses to supply, including without limitation, surveys, drawings or models of existing structures, environmental studies, photographs, or references to public records.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]