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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 65. Construction and Properties |
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Subchapter 27. Use of Best Value Competitive Proposals to Award a Contract |
SECTION 260:65-27-13. State transparency and Best Value documentation
Latest version.
- (a) For successful outcomes, the Best Value operating environment must be transparent to all stakeholders. The following key components are critical to the integrity of Best Value methodology:(1) A solicitation must clearly state submittal requirements.(2) A solicitation must clearly define the solicitation/acquisition schedule, which may include a Pre-Bid Education meeting to review Best Value concepts, process and submittal requirements(3) Following a contract award, the Department will provide a debriefing meeting to bidders, upon request. Alternatively, if scheduled by the solicitation, the Department will provide a debriefing review for all participants.(b) To protect the integrity of the selection process and fairness to bidders, the following will remain confidential as stated:(1) Identities of individual bidders will not be revealed to voting members of a selection committee during evaluation of key submittals as identified in the solicitation until such time as the highest rated bidders are identified and advanced to the oral interview or award phase.(2) To preserve integrity in the event a re-bid is necessary, contents of the individual bidders' submittals shall not be open to public inspection until such time as the contract award is made.(3) A bidder shall clearly identify any information submitted in a response to a solicitation that the bidder considers confidential or proprietary. The Administrator shall review the information and may or may not designate a bidder's information or proprietary information as confidential and may or may not reject requests to disclose the information so designated.(c) Following the contract execution, all selection process documentation not otherwise protected will be available to the public for inspection. The following shall be posted on the Department's website:(1) Tabulation of bid evaluation scores, and(2) Tabulation of bid pricing, and(3) Identification of Awardee and awarded price.