SECTION 260:65-27-3. Components of Best Value vendor selection and project delivery

(a)   Goal. The goal of using the Best Value contract solicitation method is, for each service delivery, to identify the construction vendor that is an expert, is efficient, can pre-plan the work and deliver the service with minimal deviation in the owner's expectations (cost, schedule and quality) and thereby provide the owner the greatest value for the lowest price.

(b)   Principles. The intent of the Best Value solicitation process is to promote:

(1)   efficiency;

(2)   transparency;

(3)   accountability;

(4)   measurements;

(5)   alignment;

(6)   expertise;

(7)   dominant information;

(8)   risk minimization;

(9)   reduced need for decision making;

(10)   reduced transactions; and,

(11)   win-win-win outcome (owner, vendor, customer).

(c)   Phases. The Best Value vendor selection and project delivery process consists of three (3) primary phases:

(1)   Phase 1. Vendor selection

(2)   Phase 2. Clarification period, which includes but may not be limited to:

(A)   agreement on scope;

(B)   description of services using performance measurements, if applicable; and,

(C)   creation of contract requiring a Weekly Risk Report (WRR), Risk Management Plan (RMP), and all applicable legal terms and conditions.

(3)   Phase 3. Management by Risk Minimization, which requires:

(A)   the vendor to manage and control the project using a weekly risk report and risk management plan (WRR/RMP); and,

(B)   the Department to perform project quality assurance by ensuring the vendor is using a quality control plan (WRR/RMP). The Department's quality assurance personnel are not limited to quality assurance and may inspect the project on a periodic basis.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]