SECTION 260:80-1-15. Agency financing and service charges

(a)   The Agent shall assess, collect and expend service charges for surplus property transferred to eligible donation program donees as authorized by 80 O. S. Sections 34.2 through 34.6 and this State Plan.

(b)   The Agent shall assess reasonable service charges in a fair and equitable manner based on services performed (or paid for) by the Agent in relation to the original acquisition cost (OAC) of the property. Service charges assessed by the Agent shall cover costs the Agent incurs to screen, retrieve, receive, package, crate, warehouse, ship and transport property. Funds accumulated from service charges may be used to maintain and improve the agency facilities and other purposes as specified in accordance with 41 CFR 102-37.280.

(c)   For items the Agent makes available to donees, the Agent shall assess a service charge determined as a percentage of the OAC of an item.

(1)   The Agent shall use the following table to assess service charges to items:

(A)   OAC not exceeding $1000: 0% to 50% of OAC

(B)   OAC exceeding $1000, but not exceeding $20,000: 0% to 40% of OAC

(C)   OAC exceeding $20,000: 0% to 30% of OAC

(2)   The Agent may authorize direct allocation of items to donees. If the Agent authorizes direct allocation, the service charge shall not exceed 10% of OAC. The Agent may establish a minimum service charge of $10.00 for direct allocation for property, if the total OAC for all property does not exceed $100.00.

(3)   The Agent shall provide property to eligible donees that provide assistance to homeless individuals at a nominal cost for care & handling.

(d)   The Agent may adjust the service charge for property for which repairs were paid for by the Agent. The Agent shall prepare a work order detailing expenses the Agent incurs to repair the item and advise the amount of a work order prior to a donee acquiring the item.

(e)   The Director shall deposit funds the Agent receives from service charges in the revolving fund in accordance with 80 O.S., Section 34.6. The State Treasurer shall manage the revolving fund for the benefit of donees and the agency.

(f)   The Director and the Agent shall expend the funds for allowable costs of the agency, including staff salaries, agency facilities maintenance and improvement, equipment and administrative expenses, for the benefit of donees and performance of duties pursuant to 80 O. S. Section 34.1 et seq. and the State Plan.

(g)   If the Director determines that excess funds exist in the revolving fund, the Director shall reduce service charges for property.

(h)   If the State were to decide to liquidate the SASP, the method of disposing of any financial assets realized upon the sale or other disposal of the facilities will be provided as part of a liquidation plan to GSA in accordance with 41 CFR 102-37.365.

(i)   Financial assets realized upon the sale or other disposal of the facilities, other than to liquidate the SASP will be utilized to acquire new facilities.

[Source: Added at 31 Ok Reg 1482, eff 9-12-14]