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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 80. Plan of Operation for Oklahoma State Agency for Surplus Property |
SECTION 260:80-1-37. Records
Latest version.
- (a) The Agent shall retain Agency property acquisition records to comply with state and Federal records retention requirements. The Agent shall retain Agency records for a minimum of three years following completion of the period of use restrictions (POR) and requirements.(b) The Agent shall retain records pertaining to items with use restrictions and requirements as shown in the table, below:(1) Combat configured aircraft - Perpetual Period of Restriction (POR) - Perpetual Records Retention after POR;(2) Firearms - Perpetual Period of Restriction (POR) - Perpetual Records Retention after POR;(3) Non-combat aircraft - 5 Year Period of Restriction (POR) - 3 Year Records Retention after POR;(4) Vessels - 5 Year Period of Restriction (POR) - 3 Year Records Retention after POR;(5) Motor vehicles and items with OAC of or exceeding $5,000 - 18 months Period of Restriction (POR) - 3 Year Records Retention after POR;(6) Items with OAC less than $5,000 - 1 Year Period of Restriction (POR) - 3 Year Records Retention after POR.(c) The Agent shall retain records pertaining to noncompliance cases for a minimum of three years following the conclusion of the noncompliance case.