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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 310. Oklahoma State Department of Health |
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Chapter 2. Procedures of the State Department of Health |
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Subchapter 17. Local Public Health Enhancement Grants |
SECTION 310:2-17-11. Grant program administration
Latest version.
- (a) Grant certification forms. Upon approval, the Deputy Commissioner will distribute to all approved grantees the forms requiring grantee signature to certify the grant.(b) Grant award date. The grant award date is the date the final purchase order is dated and filed. The Deputy Commissioner shall send each approved grantee a copy of the purchase order, which shall constitute official notification of grant approval. For reimbursement grants, expenditures made prior to the grant award date will not be considered for reimbursement.(c) Claims. On reimbursement grants, grantees shall abide by standard state practices and program guidelines when submitting claims. Only documented expenses will be eligible for reimbursement and no advance payments will be made. On other types of grants, claim procedures will be specified in the program guidelines.(d) Grant cutoff date. Where appropriate, the Deputy Commissioner will establish the grant cutoff date when project expenditures must be completed.(e) Re-award of unclaimed funds. The Department may re-award unclaimed grant funds to applications on file.(f) Cancellation of grants. Grants may be canceled by the Department in the event of noncompliance or lack of progress by the grantee. Before canceling a grant, the Department will give the grantee thirty (30) days written notice and request information as to why the grant should not be canceled.(g) Record-keeping. Grantees shall keep records related to the project for a period of at least three years. On request, grantees shall make these records available to the Department during this period, or until all audits are complete. Each grantee shall send the Deputy Commissioner a copy of any audit report which makes specific reference to the funded project.(h) Compliance audits. The Department may audit completed grants funded under this program as appropriate.