SECTION 310:320-3-10. Satisfactory compliance of records

(a)   The Operation Record Form provided for these reports is designed to serve all types of bathing places but not all of the lines of items will be applicable to each bathing place. Therefore, the management of a facility will be responsible for maintaining records only on those line items of the report that apply to their bathing place. All bathing places must maintain information on turbidity, pH value, and chlorine residual; and for pools using stabilized chlorine compounds, cyanuric acid testing is also required.

(b)   The law with reference to records shall be satisfied when records appropriate to the type of bathing place being operated are submitted to the county health department, or for those counties without a county health department, to the appropriate sanitarian.

(c)   Records forms. Public bathing place operation record forms may be obtained from either the county or the state health department. The information requested or indicated thereon must be filled in completely for each day the public bathing place is open to the public. Forms tailored to suit the needs of the management may be substituted for Department forms provided that all information required by these standards is included and the forms are submitted to the Department for approval prior to use.

(d)   Posting of inspection sheet. The inspection sheet filled out by an authorized representative of the Department, which indicates the sanitary condition of the public bathing place, must be posted and maintained in a conspicuous place easily visible to all who use the facilities.

(e)   Laboratory reports. The laboratory reports covering any chemical or bacteriological examination of the water in a public bathing place must be kept on the premises and made accessible to authorized representatives of the Department.

(f)   Report to the county health department. A copy of the cumulative daily operation record must be forwarded to the appropriate health department.

(g)   Operation report form. The public bathing place operation record forms are designed to cover one (1) full week of operation. As a general rule, an original and one (1) copy will be required. The original is for the permanent files of the operator. The copy shall be forwarded to the appropriate health department as indicated above.

(h)   Frequency of reporting to the county health department. The management of public bathing places operated on a year-round basis must, unless instructed otherwise, forward copies of the accumulated weekly reports to the appropriate health department once each month. The accumulated copies must be mailed immediately following the closing of the pool on the first Saturday of each month.

(i)   Seasonally operated bathing places. The management of public bathing places operated on a seasonal basis, for example, outdoor bathing places operated only during the warmer months, must, unless specifically instructed otherwise, forward copies of the operating records to the appropriate health department at the close of each week's activity. Weekly reports will enable the personnel of the county health departments to give more prompt assistance to those operators who obviously are having continuous operation difficulties than would be possible with monthly reports.