SECTION 310:641-7-25. Training program, instructor, and course records and files

(a)   All required records will be maintained for a minimum of three years.

(b)   Each training program shall maintain electronic or paper records at the business office. The files shall be available for review by the Department during normal business hours.

(c)   The records to be maintained, based on level and type of instruction include:

(1)   Clinical agreements,

(2)   student handbook,

(3)   course authorization requests and approvals,

(4)   initial, amended, and final rosters,

(5)   attendance records,

(6)   psycho-motor exam guides,

(7)   instructor credential file containing the licenses, certifications, training courses, and continuing education required to maintain instructor certification,

(8)   course syllabi or course schedules

(9)   instructional guidelines and course objectives, and

(10)   agreements for support at off-campus sites.

(11)   A student portfolio or file will be maintained to reflect the work completed by the student to include classroom evaluations from the cognitive, psycho-motor, and affective learning domains.

[Source: Added at 33 Ok Reg 1529, eff 9-11-16]