SECTION 317:40-5-58. Developmental Disabilities Services Division Specialized Foster Care (SFC) staff roles and responsibilities

  Developmental Disabilities Services Division (DDSD) SFC staff have the responsibility for:

(1)   orientation and prescreening of SFC applicants;

(2)   making contact with the potential SFC provider within five working days of receipt of a completed application to schedule interviews and start the Home Profile Process, described in OAC 317:40-5-40;

(3)   completing the Home Profile within 90 working days after assignment of the application. The SFC specialist documents the reason for any delay beyond 90 days;

(4)   maintaining regular contact with the provider by making a monitoring visit every six months with a minimum of one telephone contact in all other months.

(A)   The SFC specialist completes the Monitoring Report (DDS-23) for each monitoring review.

(B)   Items to be discussed during the telephone contacts are detailed in the Monthly Contact Monitoring Guide.

(5)   completing a Specialized Foster Care/Agency Companion Annual Review (DDS-24) for the annual re-evaluation of each provider home by the renewal date;

(6)   attending Team meetings for service recipients in SFC as necessary;

(7)   responding to requests for SFC and respite care;

(8)   providing technical assistance and training to SFC providers regarding claims and resolution of problems, such as:

(A)   payments;

(B)   family dynamics;

(C)   DDSD policy;

(D)   setting up the in-home record as described in OAC 340:100-3-40;

(E)   setting up the provider record; and

(F)   provider training;

(9)   making unannounced home visits to ensure homes and providers are in compliance with DDSD standards and policy;

(10)   reporting to DDSD State Office Training Staff as the provider's training occurs and is updated:

(A)   the provider's name ;

(B)   the provider's Social Security Number ; and

(C)   dates and places of specific provider training ;

(11)   facilitating a written agreement for room and board contributions on behalf of the service recipient, if the Oklahoma Department of Human Services is not the representative payee for the service recipient;

(12)   completing or obtaining the:

(A)   Room and Board Reimbursement for Foster Care (DCW-FH-2);

(B)   Authorization for SFC Services (DDS-SFC-1), that:

(i)   is signed by the parent or legal guardian for service recipients not in custody who are requesting SFC services; and

(ii)   allows for authorization of routine or emergency medical care and provides insurance information.

[Source: Added at 15 Ok Reg 3855, eff 7-1-98 (emergency); Added at 16 Ok Reg 1445, eff 5-27-99; Amended at 22 Ok Reg 2559, eff 7-11-05]