SECTION 340:110-3-278. Policy

(a)   General. Policies are individualized to the program, followed, and maintained per Oklahoma Administration Code (OAC) 340:110-3-281.2(c).

(b)   Program liability insurance policy. Program liability insurance is maintained, unless an exception, per Section 404.3 of Title 10 of the Oklahoma Statutes, Oklahoma Child Care Facilities Licensing Act, is posted per OAC 340:110-3-281.1.

(c)   Vehicle insurance policy. Vehicle insurance is maintained per OAC 340:110-3-281.2(c) and (d).

(d)   Program policy. Program policies:

(1)   are provided to:

(A)   parents upon enrollment and when revisions are made; and

(B)   personnel upon employment and when revisions are made; and

(2)   include at least items (A) through (L), unless a statement is included addressing non-applicable items:

(A)   a brief program description;

(B)   the ages of children accepted;

(C)   the days and hours of operation including days closed, such as holidays;

(D)   the location of the compliance file;

(E)   relevant emergency plans and procedures information for parents;

(F)   the health inclusion, separation, and exclusion criteria, including head lice and other infestations;

(G)   whether the program administers medication and under what conditions;

(H)   the behavior management and discipline methods;

(I)   expulsion policy;

(J)   the mandatory reporting requirement of suspected child abuse and neglect;

(K)   an infant safe sleep environment description; and

(L)   procedures for:

(i)   gaining access to the building when the entrance is secured;

(ii)   receiving and releasing children from the program, including the methods for verifying the identity of a caller to authorize the pick-up of a child and of an individual who picks up a child. Verbal authorizations to pick-up a child, not previously indicated in the child's records, are documented per OAC 340:110-3-281.4;

(iii)   notifying parents when a child does not arrive as required per OAC 340:110-3-280(d);

(iv)   monitoring children's health as required per OAC 340:110-3-294(c);

(v)   notifying parents of communicable disease exposure, while maintaining confidentiality of the ill child or personnel;

(vi)   notifying of infestation exposure, while maintaining confidentiality of the infected child or personnel;

(vii)   handling illnesses, injuries, and poison exposures, including when children are off-site;

(viii)   storing, administering, returning, and disposing of medications;

(ix)   storing, using, returning, and disposing of medical waste, such as syringes, needles, and lancets;

(x)   using sun safety methods, such as sunscreen;

(xi)   using insect repellent;

(xii)   managing children's personal belongings;

(xiii)   transporting children;

(xiv)   notifying parents of field trips;

(xv)   receiving children who arrive late for field trips when their group has left the facility; and

(xvi)   providing meals and snacks, including those for field trips.

(e)   Personnel policy. When the program has two or more personnel, personnel policies:

(1)   are provided to personnel upon employment and when revisions are made; and

(2)   include, at least the:

(A)   qualifications, responsibilities, and professional development requirements for each position, including initial and continuing professional development. Position descriptions may meet this requirement;

(B)   chain of command;

(C)   health and injury exclusion criteria, including head lice and other infestations; and

(D)   procedures for the:

(i)   close supervision of new personnel for at least 30-calendar days;

(ii)   performance evaluations; and

(iii)   discipline and termination of personnel.

(f)   Volunteer policy. When the program uses volunteers, who are not filling another position per OAC 340:110-3-284.1 through 340:110-3-284.4, volunteer policies:

(1)   are provided to the volunteers upon starting service and when revisions are made; and

(2)   include, at least:

(A)   screening and selection criteria;

(B)   procedures for ensuring volunteers are familiar with emergency preparedness plans and procedures per OAC 340:110-3-279; and

(C)   procedures for ensuring the volunteers obtain training and comply with requirements.

[Source: Amended and renumbered from 340:110-3-5.1 at 32 Ok Reg 704, eff 1-1-16 (emergency); Amended and renumbered from 340:110-3-5.1 at 33 Ok Reg 1678, eff 9-15-16; Amended at 34 Ok Reg 200, eff 11-22-16 (emergency); Amended at 34 Ok Reg 1652, eff 9-15-17]