SECTION 340:2-1-26. Employment and assignment

(a)   Selection from Office of Management and Enterprise Services Human Capital Management Division (HCM) eList. A request to fill a position is forwarded to Oklahoma Department of Human Services (DHS), Human Resource Management (HRM). An HCM eList may be used per Oklahoma Administrative Code (OAC) 340:2-1-89(b)(2). HCM supplies names of eligible applicants. The hiring rule is the top 10 eligible applicants or any name tied with the lowest ranking, eligible applicant within the hiring rule per OAC 260:25-9-92, and Section 840-4.13 of Title 74 of the Oklahoma Statutes. DHS may make its selection from the HCM eList within the hiring rule. In selecting new personnel from the HCM eList, DHS may consider any legally available information concerning each applicant, including information on the application, reports of applicant interviews and references, performance evaluations, letters of reference, and background checks. DHS does not discriminate in its employment policies and is an equal opportunity employer.

(b)   Availability determination. Upon receipt of the HCM eList, HRM forwards the HCM eList to the requesting official who contacts applicants on the eList by email or phone to determine if the applicants are available for interviews.

(1)   When an applicant declines an offer of appointment, fails to report for an interview, or fails to report for duty, the circumstances are documented for the HCM eList. An eligible applicant is considered to have declined and may be removed from consideration when he or she:

(A)   is extended an invitation to interview and fails to respond to the inquiry within 72 hours; or

(B)   verbally declines an opportunity to interview and communicates this to a DHS representative.

(2)   Information regarding a selected applicant's availability for appointment is submitted to HRM with other pertinent information regarding the applicant.

(3)   A conditional offer of employmentis made to an applicant pending the passing of the required, pre-employment drug screening per OAC 340:2-1-43(b)(1).

(4)   Appointment to certain DHS positions requires the completion of a favorable background check per OAC 340:2-1-56.

(c)   Appointment notice. DHS administers programs throughout the state and staff is assigned per DHS staffing needs. A report providing the HCM position identification number, job family with level and job code, place of assignment, and pay band and salary is provided to the new employee as notice of his or her appointment.

[Source: Amended at 10 Ok Reg 3943, eff 6-22-93 (emergency); Amended at 11 Ok Reg 1607, eff 5-12-94; Amended at 11 Ok Reg 3623, eff 7-1-94 (emergency); Amended at 12 Ok Reg 1387, eff 5-26-95; Amended at 13 Ok Reg 421, eff 11-14-95 (emergency); Amended at 13 Ok Reg 2583, eff 6-28-96; Amended at 16 Ok Reg 1008, eff 4-26-99; Amended at 18 Ok Reg 2592, eff 6-26-01; Amended at 19 Ok Reg 2182, eff 6-27-02; Amended at 20 Ok Reg 1981, eff 6-26-03; Amended at 22 Ok Reg 1173, eff 6-1-05; Amended at 25 Ok Reg 1292, eff 6-1-08; Amended at 27 Ok Reg 1826, eff 7-1-10; Amended at 32 Ok Reg 1797, eff 9-15-15; Amended at 35 Ok Reg 1559, eff 9-17-18]