SECTION 340:2-13-81. Definitions

  The following words and terms, when used in this Subchapter, shall have the following meaning, unless the context clearly indicates otherwise:

"Acquisition" means all types of purchases necessary to perform the duties assigned to the Oklahoma Department of Human Services (OKDHS), to include every means by which OKDHS obtains any materials, supplies, services, or equipment.

"Award" means the issuance of a purchase order to the selected supplier.

"Best value" means an award method that uses criteria established by the Oklahoma Central Purchasing Act and outlined under Section 85.2(2) of Title 74 of the Oklahoma Statutes.

"Certified procurement officer" or "CPO" means a state employee authorized to make acquisitions for a governmental entity by the Oklahoma Department of Central Services (DCS).

"Commodity code" means a system of words and numbers designed to identify and list commodities or services by classes and sub-classes and used to identify products or services to be purchased by the state.

"Contract" means all types of agreements, regardless of what they may be called, used for the procurement or disposal of goods or services.

"Contracts and Purchasing Unit" means the unit authorized by DCS as responsible for all agency procurement for OKDHS.

"Customer" means OKDHS employee generating the necessary documents and activities to acquire a desired good and/or service.

"DCS" means Department of Central Services.

"Director" means the Director of OKDHS.

"Equipment" means all personal property acquired for use by OKDHS which is in the nature of a tool, device, or machine and is deemed to include all personal property used or consumed by OKDHS which is not included within the category of materials and supplies.

"Exempt professional service" means those professional services exempt from competitive bidding pursuant to Section 85.7(2) of Title 74 and Section 803 of Title 18 of the Oklahoma Statutes.

"Goods" means products, material, supplies, and includes all property except real property acquired by OKDHS.

"Governmental entity" means any department, commission, council, counsel, court, board, bureau, committee, institution, legislative body, agency, government corporation, or other entity of the executive, legislative, or judicial branch of the jurisdiction.

"Invitation to Bid" or "ITB" means a type of solicitation a governmental entity or the State Purchasing Director sends to suppliers for submission of bids for acquisitions.

"Modification" means all types of written alterations to a provision of a contract, regardless of what they may be called, accomplished by mutual agreement of the parties to the contract.

"Non-collusion certification" means the signed declaration by a supplier that they nor anyone subject to their direction or control has paid, given or donated, or agreed to pay, give, or donate to any office or employee of the State of Oklahoma any money or other thing of value, either directly or indirectly, in procuring a contract.

"Non-professional service" means services which are predominately physical or manual in nature and are, generally, not licensed and may involve the supplying of products.

"Non-responsive" means a response or offer that does not conform to the mandatory or essential requirements contained in the solicitation.

"Professional service" means services which are predominantly advisory or intellectual in nature, or involve support rather than supplying equipment, supplies, or other merchandise. Professional services include services to support or improve OKDHS policy development, decision making, management, administration, or the operation of management systems.

"Real property" means land and it's permanently affixed buildings or structures or any property which is not personal property.

"Request for proposal " or "RFP" means a type of solicitation a governmental entity or DCS issues to suppliers requesting proposals for goods or services.

"Request for quotation " or "RFQ" means a solicitation where quotes are obtained from suppliers without formal advertising and for expenditures within OKDHS authority.

"Requestor" means the individual within OKDHS initiating the contract.

"Solicitation" means a request for goods or services via an ITB, request for proposal, or request for quotation.

"Supplier"or "vendor" means an individual or business entity that sells or desires to sell goods or services to governmental entities.

[Source: Added at 27 Ok Reg 1835, eff 7-1-10]