SECTION 340:25-5-55. Case records

(a)   Oklahoma Department of Human Services Child Support Services (CSS) establishes, maintains, and closes case records per:

(1)   Sections 652, 653, 654a, and 666 of Title 42 of the United States Code; and

(2)   Sections 302.15, 303.2, 303.11, and 307.11 of Title 45 of the Code of Federal Regulations.

(b)   CSS maintains information in case records through a combined use of the statewide automated data processing and information retrieval system and paper documents. The information in case records includes, but is not limited to:

(1)   names and addresses of custodial persons (CP), biological parents (BP), alleged fathers, noncustodial parents (NCP), and children;

(2)   names and addresses of employers of CPs, BPs, alleged fathers, and NCPs;

(3)   Social Security numbers of CPs, BPs, alleged fathers, NCPs, and children;

(4)   paternity records and related information;

(5)   records of all legal and collection actions on cases;

(6)   records of all accruals, payments, and distribution of payments;

(7)   location, asset, employment, insurance, and financial information for CPs, BPs, and NCPs; and

(8)   case log, correspondence, personal notes, work products, records of contacts, communications, and other actions and information concerning the case.

(c)   When a case participant requests a name change, CSS staff updates an existing, open CSS case record when the participant submits Form 03GN543E, Name Change Request, with documentation of the participant's new legal name.

[Source: Added at 9 Ok Reg 3275, eff 6-26-92 (emergency); Added at 10 Ok Reg 1813, eff 5-13-93; Amended at 17 Ok Reg 2426, eff 7-1-00; Amended at 19 Ok Reg 1746, eff 7-1-02; Amended at 23 Ok Reg 1842, eff 7-1-06; Amended at 24 Ok Reg 1301, eff 7-1-07; Amended at 33 Ok Reg 1592, eff 9-15-16]