SECTION 340:40-9-1. Renewal of child care eligibility

(a)   Child care renewal. The client must complete the child care renewal at the end of the 12-month eligibility period in order to continue receiving benefits per Section 98.21(a) of Title 45 of the Code of Federal Regulations (45 C.F.R. § 98.21(a)). Refer to Oklahoma Administrative Code 340:40-9-2(f) for reasons child care is closed prior to the renewal. At renewal, the client is sent a computer-generated notice informing the client:

(1)   the renewal is due;

(2)   the methods the client may use to complete the renewal;

(3)   types of verification that may be required; and

(4)   when benefits close if the renewal is not completed.

(b)   Renewal time frame. A child care renewal is due no earlier than 12 months from the approval date or the last renewal unless the client receives Supplemental Nutrition Assistance Program food benefits and benefits must be synchronized per (g) of this Section.

(c)   Signature requirement. The client or the client's authorized representative must sign the renewal.

(d)   Interview requirement. An interview is not required at renewal for the Child Care Subsidy Program.

(e)   Eligibility determination. An eligibility determination is made once the renewal is signed and all required verification is provided and evaluated.

(1)   The eligibility determination results in:

(A)   completing the renewal without changes;

(B)   completing the renewal with changes; or

(C)   closing the child care benefits.

(2)   Benefits, when closed, may be reopened when the client provides required information within 30-calendar days of closure.

(f)   Synchronization of benefits. When the client receives other Adult and Family Services benefits in addition to the subsidized child care benefits, certification and renewal dates must be coordinated with the other programs.

[Source: Added at 17 Ok Reg 25, eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 19 Ok Reg 195, eff 1-01-02 (emergency); Amended at 19 Ok Reg 1757, eff 6-14-02; Amended at 23 Ok Reg 1872, eff 7-1-06; Amended at 24 Ok Reg 1027, eff 6-1-07; Amended at 25 Ok Reg 920, eff 6-1-08; Amended at 27 Ok Reg 1220, eff 6-1-10; Amended at 28 Ok Reg 831, eff 6-1-11; Amended at 30 Ok Reg 655, eff 6-1-13; Amended at 34 Ok Reg 58, eff 10-1-16 (emergency); Amended at 34 Ok Reg 1481, eff 10-1-17; Amended at 35 Ok Reg 36, eff 10-1-17 (emergency); Amended at 35 Ok Reg 1647, eff 9-17-18; Amended at 36 Ok Reg 363, eff 3-1-19 (emergency); Amended at 37 Ok Reg 1813, eff 9-15-20]