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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 35. Oklahoma Department of Agriculture, Food, and Forestry |
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Chapter 40. Market Development |
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Subchapter 7. Oklahoma County Fair Enhancement Program |
SECTION 35:40-7-8. Accounting records and audits
Latest version.
- (a) County fairs receiving monies from the Fund shall establish and maintain proper internal controls to assure that all granted monies are properly receipted, recorded, and disbursed with appropriate accounting records, reconciliations, and source documents in support of transactions.(b) Applicants shall retain all records relating to the monies provided from the Fund for a period of five (5) years. If an audit, litigation, or other action involving the records are started before the end of the five (5) year period, the records are required to be maintained for five (5) years from the date that all issues arising out of the action are resolved or until the end of the three year retention period, whichever is later.(c) Applicants shall allow the State Auditor or any auditor specified by the Department to conduct an examination or audit of all monies received and expended from the Fund. All records relating to the expenditure of the Fund's monies shall be made available when requested by any authorized representative of the Department.