SECTION 377:1-1-9. Conduct of Committee meetings

(a)   Committee meetings are called by either the Chairman, Executive Director, or Board of Juvenile Affairs. A majority of the Committee constitutes a quorum. Recommendations of the Committee are approved by a majority of the members present and voting.

(b)   During a meeting in which the Committee intends to vote on a rate setting recommendation for the Board of Juvenile Affairs, the public, vendors, or OJA staff shall provide evidence to support rate recommendations.

(c)   A party requesting a rate shall supply the following information and data to justify the proposed rate recommendation:

(1)   a description of the program or service, including the target population and an annual estimate of the number of juveniles to whom the service will be provided;

(2)   any historical rate information regarding previous rates established for the program, or rates for similar programs or services if no rate exists;

(3)   an explanation and cite of Federal, State, and other regulations and standards which apply;

(4)   the rate being proposed, a summary of the program and cost variables included in the rate, and a program and fiscal impact statement on the juvenile justice system;

(5)   the operational budget and narrative justification for each budget category, including the methodology and cost computations used to arrive at the proposed rate; and

(6)   an estimated total cost of the service.

(d)   If the Committee determines additional information is needed, the Chair may recess the meeting until a later date to allow interested parties or staff additional time to secure the information.

(e)   In making its recommendations, the Committee shall consider any relevant data which is consistent with applicable state plans, OJA rules, OJA policies and procedures, and statutory provisions.

(f)   Once the Committee establishes a recommendation, the Chair shall place the item on the agenda of a Board of Juvenile Affairs meeting for a public hearing to set the rate. The Office of Management and Enterprise Services must be given 30 days advance notice of the public hearing. In addition to the Hearing agenda, the Committee shall submit to the Office of Management and Enterprise Services documentation and other materials which support the proposed rate. The public hearing may be held during any Board meeting.

[Source: Added as 377:1-3-28 at 14 Ok Reg 279, eff 10-30-96 (emergency); Added at 14 Ok Reg 1839, eff 6-2-97; Amended at 15 Ok Reg 2642, eff 7-1-98; Amended at 30 Ok Reg 699, eff 6-1-13]