SECTION 377:15-5-4. Requirements for the Application

(a)   The applicant shall describe in detail all aspects of direct community participation in the planning, operation and evaluation of the community-based youth services and programs.

(b)   The applicant shall describe in detail:

(1)   its capability to deliver all or part of the compensable services set forth in Title 10A O.S., § 2-7-303; core community-based services, as defined in 10A O.S., § 2-1-103(11); or other community-based facilities, programs, or services designated by the Board of Juvenile Affairs as core community-based services.

(2)   if applicable, its capability to deliver all or part of the compensable children's services that the Department of Human Services is authorized to provide for by contract with a private agency.

(3)   its ability to provide adequate and qualified staff for the services it may provide.

(4)   its capability to meet the need for adequate services in its primary catchment area or other areas which it may serve.

(5)   a statement of its financial viability as defined by 10A O.S., § 2-7-306. An assessment of the applicant's financial viability shall be based upon a formula as determined by the Community-based Youth Services Division.

(6)   a documented need for services in the primary catchment area or other area which it may serve.

(7)   if applicable, a statement of how the applicant may augment any services being provided by an existing youth services agency.

(c)   CERTIFICATIONS AND LICENSES: The applicant shall provide copies of all current licenses and certifications applicable to its operations. If the organization is accredited by a nationally recognized accrediting organization, the applicant shall submit a copy of its most recent evaluation or audit conducted by the certifying organization.

(d)   Upon submission of the application, the applicant may be required to undergo an initial peer review to be conducted by the Oklahoma Association of Youth Services Agencies or other Oklahoma non-profit corporation whose membership consists solely of youth services agencies and of whom at least a majority of youth services agencies are members. If a peer review is required by the Community-based Youth Services Division, the applicant and peer reviewing organization shall be notified by the Division Director. The peer review shall be completed and submitted to the Division of Community-based Youth Services within 90 days of the notice of the peer review requirements. The costs, if any, of the initial peer review shall be borne by the applicant. Failure to successfully complete the initial peer review, if required, may be considered by the Division of Community-based Youth Services in making its recommendation regarding designation of the applicant.

(e)   AGENCY INSPECTION: The Division of Community-based Youth Services shall make a site visit inspection of the applicant's operations and obtain all available verification required to support the application.

(f)   REFERENCES: The applicant shall provide letters of reference from local community leaders or other persons familiar with the applicant's operations. The Division of Community-based Youth Services shall obtain from the applicant authorizations to communicate with such references. The Division of Community-based Youth Services shall not be limited to the references provided in conducting its review of the applicant's operations.

(g)   EVALUATION AND SUMMARY: The Division of Community-based Youth Services shall evaluate the application and all supporting detail and summarize its findings in a Report of the Community-based Youth Services Division to be submitted to the Board of Juvenile Affairs. The evaluation shall be completed and a Report submitted to the Board within 120 days of submission of the application to the Secretary to the Board of Juvenile Affairs. Extensions of the 120-day requirement may be authorized by the Executive Director of the Office of Juvenile Affairs upon good cause shown. The Report shall state whether the designation of the applicant as a Youth Services Agency is based on community needs as indicated in the State Plan for Youth Services Agencies. The Report of the Community-based Youth Services Division shall contain a recommendation as to whether the application should be granted, denied or deferred. The Report shall be signed by the Division Director and approved by the Executive Director of the Office of Juvenile Affairs.

[Source: Added at 24 Ok Reg 1409, eff 7-1-07; Amended at 28 Ok Reg 2010, eff 7-15-11]