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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 377. Office of Juvenile Affairs |
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Chapter 15. Community-Based Youth Services |
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Subchapter 5. Designation of Community-Based Youth Services Agencies |
SECTION 377:15-5-5. Reporting Process
Latest version.
- (a) With respect to any application for designation as a Youth Services Agency, the Division of Community-based Youth Services shall prepare a Report addressing the statutory criteria for designation of Youth Services Agencies, as well as any other criteria established by the Board.(b) The Report of the Division of Community-based Youth Services (Report) shall contain a recommendation to either grant, deny or defer an application for designation.(c) The Executive Director of OJA shall approve the Report prior to submission to the Board of Juvenile Affairs.(d) The Report shall be filed with the Board of Juvenile Affairs and a copy provided to the applicant, either by personal delivery or by certified mail, when filed.(e) The application for designation as a Youth Services Agency shall be placed on the Board Agenda for consideration at the next Board meeting following the filing of the Report containing the recommendation.(f) The Board shall consider the Report in determining whether to grant, deny or defer the application.(g) The Board's review of the Report shall not be conducted as an individual proceeding.(h) Upon review of the Report the Board may make one of the following determinations:(1) grant the application for designation;(2) deny the application for designation; or(3) defer its decision and direct the Division of Community-based Youth Services to provide additional information to the Board for its consideration.(i) The applicant shall be notified of the Board's decision by certified mail.(j) If the application for designation is granted, the designation shall be effective immediately.(k) If the application for designation is denied, the applicant may request an individual proceeding on the denial by filing a request for hearing with the Secretary to the Board of Juvenile Affairs upon a form approved by the Board. The request for an individual proceeding shall be filed within thirty (30) days of the mailing of the Board's decision. The request for hearing shall state the grounds upon which the applicant disagrees with the decision.(l) If the decision to grant or deny designation is deferred, the Division of Community-based Youth Services shall file an Addendum to its original Report providing the additional information requested by the Board within the time frames established by the Board. The matter shall be considered at the next Board meeting following the filing of the Addendum. The Addendum shall be provided to the applicant, either by personal delivery or by certified mail, when filed with the Board. Following review of the Report and Addendum, the Board may:(1) grant the application for designation which shall become effective immediately; or(2) deny the application.