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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 377. Office of Juvenile Affairs |
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Chapter 3. Administrative Services |
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Subchapter 13. Office of Public Integrity |
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Part 11. REQUIRMENTS FOR CERTIFICATION OF SECURE JUVENILE FACILITIES |
SECTION 377:3-13-136. Juvenile case records
Latest version.
- (a) The facility staff shall establish and maintain a confidential record on each juvenile admitted to the facility and ensure it is safeguarded from unauthorized and improper disclosure. The record includes, at a minimum, the following demographic information, if applicable:(1) name, nicknames, gender, race/nationality, date and place of birth, a copy of the birth certificate to establish legal citizenship;(2) a copy of the drivers' license, social security number, Medicaid number;(3) identifying marks, scars, tattoos;(4) education status and last school attended;(5) religious preference;(6) last known address and name of the person the juvenile resided with prior to admission;(7) name and relationship of the parent(s), guardian, legal custodian of the juvenile;(8) name, address and phone number of the emergency contact person;(9) name of the juvenile's attorney; and(10) signature of staff recording the juvenile's demographic information.(b) In addition, each juveniles record shall include, at a minimum, the following confidential information:(1) documented legal authority to accept the juvenile;(2) county of commitment and legal transportation order;(3) date and time of admission;(4) inventory of personal property with the juvenile's signature on a receipt;(5) signed release of information forms for requested/distributed records;(6) signed statement(s) by the juvenile acknowledging participation in an orientation that includes the presentation of juvenile rights, program rules, grievance procedures, disciplinary processes and the issuance of the juvenile handbook;(7) reports of accidents and/or injuries involving the juvenile occurring while at the facility;(8) names of the juveniles' probation and/or parole officer and assigned caseworker;(9) grievances and disciplinary records;(10) final discharge or transfer report; and(11) signature of staff recording the juvenile's confidential information.