SECTION 380:30-3-8. Pre-hearing conferences

(a)   The Commissioner, upon motion of either party or upon the Commissioner's own motion, may order a pre-hearing conference prior to hearing. Such conference will be held at least ten (10) days in advance of the scheduled hearing date, and the parties shall be notified at least ten (10) days prior to the conference of the time, place, and date thereof.

(b)   When a pre-hearing conference is ordered, parties and/or their counsel shall appear and exchange the following:

(1)   A brief statement of the case, list of stipulations, and requested remedy;

(2)   A list of all witnesses who have direct knowledge of the facts surrounding the issues of the Claim and who are expected to be called at the hearing;

(3)   A list of all documents and exhibits, and the original or a copy of each document or exhibit, to be offered into evidence at the hearing;

(4)   A list of all witnesses for whom a subpoena is required. The list shall include the name and address of each witness, and a brief statement of testimony to be offered by that witness. The Department will not issue subpoenas without this information.

(c)   The parties shall provide two copies to the Department of all documents submitted, in addition to those exchanged between them. Unless good cause is shown, no witnesses, documents or other evidence will be admitted at hearing unless the same have been submitted at the pre-hearing conference.

(d)   Failure to appear at the pre-hearing conference may result in dismissal, default judgment, or other sanction unless good cause is shown.

(e)   The parties shall complete their discovery, if any, no later than the date of the pre-hearing conference. All motions and briefs shall be filed in accordance with the deadlines set forth in OAC 380:30-3-4.

[Source: Added at 14 Ok Reg 2968, eff 7-13-97; Amended at 15 Ok Reg 2711, eff 6-25-98; Amended at 27 Ok Reg 1877, eff 7-1-10]