SECTION 380:50-6-16. Recordkeeping requirements

  All approved providers of accredited asbestos training courses must comply with the following minimum record keeping requirements:

(1)   Training course materials. A training provider must retain copies of all instructional materials used in the delivery of the classroom training such as student manuals, instructor notebooks and handouts.

(2)   Instructor qualifications. A training provider must retain copies of all instructor's resumes, and the documents approving each instructor issued by either the state or EPA. Instructors must be approved by either EPA or DOL before teaching courses for accreditation purposes. A training provider must notify DOL in advance whenever it changes course instructors. Records must accurately identify the instructors that taught each particular course for each date that a course is offered.

(3)   Examinations. A training provider must document that each person who receives an accreditation certificate for an initial training course has achieved a passing score on the examination. These records must clearly indicate the date upon which the exam was administered, the training course and discipline for which the exam was given, the name of the person who proctored the exam, a copy of the exam, and the name and test score of each person taking the exam. The topic and dates of the training course must correspond to those listed on that person's accreditation certificate. These same requirements apply to examinations for refresher training courses.

(4)   Accreditation certificates. The training providers shall maintain records that document the names of all persons who have been awarded certificates, their certificate numbers, the disciplines for which accreditation was conferred, training and expiration dates, and the training location. The provider and DOL shall maintain the records in a manner that allows verification by telephone of the required information.

(5)   Verification of certificate information. DOL requires providers of refresher training courses confirm that their students possess valid accreditation before granting course admission. DOL also requires that training providers offering the initial management planner training verify that students have meet the prerequisite of possessing valid inspector accreditation at the time of course admission.

(6)   Records retention and access.

(A)   The training provider shall maintain all required records for a minimum of 3 years. The provider, however, may find it advantageous to retain these records for a longer period of time.

(B)   The provider must allow reasonable access to all of the records required by the OAP, and to any other records which may be required by States for the approval of asbestos training providers or the accreditation of asbestos training courses, to both EPA and to State Agencies, on request. OAP encourages providers to make this information equally accessible to the general public.

(C)   If a provider ceases to conduct training, the training provider shall notify the DOL and give it the opportunity to take possession of that provider's asbestos training records.

[Source: Added at 15 Ok Reg 3247, eff 7-13-98]