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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 38. Oklahoma Board of Licensed Alcohol and Drug Counselors |
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Chapter 10. Licensure and Certification of Alcohol and Drug Counselors |
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Subchapter 7. Application |
SECTION 38:10-7-6. Application
Latest version.
- (a) Applicants for licensure or certification shall timely submit a completed application on the form prescribed by the Board, as well as the required fee(s) and documentation. The application includes:(1) Application fee;(2) Application form completed, signed, dated and notarized;(3) A full-face photograph, at least two inch by three inches, taken within the last 12 months, or a photocopy of a current driver's license;(4) Official transcript in sealed envelope;(5) Signed consent authorizing the Board to conduct a criminal background check and collect any additional information or references necessary;(6) Signed code of ethics;(7) Personal philosophy;(8) Three professional references; and,(9) Supervision contract;(b) An applicant shall:(1) Read and be familiar with the rules for the licensed alcohol and drug counselors act;(2) Follow all laws and rules, including the ethical standards;(3) Notify the Board in writing within 14 (fourteen) days of a change in address or employment;(c) All application materials become the property of the Board.(d) An application packet will not be accepted unless it is complete.(e) The use of false or fraudulent information by an applicant may be grounds for denial of a license.(f) Incomplete documents will be returned to the sender. The Board will hold the remaining documents, but will not accept the application until all outstanding documents have been completed and approved.(g) The application fee is not refundable and will not be returned. When resubmitting documents that were returned to the sender as incomplete, a second application fee is not required.(h) A document may be considered incomplete if it does not conform to the following standards:(1) All blanks must be completed and questions answered, the forms signed and dated. If the documentation relates to past activity, the date of the activity shall also be recorded;(2) Documentation shall be permanent and legible (e.g., typed or printed in black ink); and,(3) When it is necessary to correct a document, the error shall be marked through witha single line, dated, and initialed by the writer. Correction fluid shall not be used.(i) An applicant may not provide counseling services or begin accumulating supervised work experience until the applicant receives written notice from the Board. The notice shall include the date on which the application will become void.(j) Within 45 days of receipt of the completed application, the Board shall notify the applicant that the application is complete or specify the additional information required.(k) By signing the application, the applicant accepts responsibility for remaining knowledgeable of licensure rules.(l) An application for licensure is valid for three years from the date of acceptance, and shall be deemed void upon expiration of the three-year period. Applicants who have not completed the requirements, including passing the exams, within the three year period may petition the Board for an extension of the application. The Board may grant up to a two-year extension upon satisfactory proof from the applicant of good cause for failure to timely complete the requirements. The petition must be filed with the Board at least ninety (90) days prior to the expiration of the application. A person whose application is void is no longer authorized to practice under supervision as a candidate for licensure.(m) An application for certification is valid for five years from the date of acceptance, and shall be deemed void upon expiration of the five-year period. Applicants who have not completed the requirements, including passing the exams, within the five year period may petition the Board for an extension of the application. The board may grant up to a two-year extension upon satisfactory proof by the application of good cause for the failure to timely complete the requirements. The petition must be filed with the Board at least ninety (90) days prior to the expiration of the application. A person whose application is void is no longer authorized to practice under supervision as a candidate for certification.(n) Persons whose applications for licensure or certification have become void must submit a new application, including application fee, and shall be subject to the licensure and certification requirements currently in effect. Supervised work experience hours, practicum, and continuing education completed within 2 years prior to the application becoming void, may carry over to a new application. Applicants may be required to retake the oral and written examinations.(o) The running of the three or five year application period may be suspended for applicants who are members of the military called to active duty before they completed the requirements for licensure. Upon receipt of proof of assignment to active duty, the Board may suspend the application completion time period for the period of active duty. The applicant shall make a written request for suspension on a form prescribed by the Board.(p) The application of a candidate who has not actively pursued completion of licensure requirements for a period of twelve (12) months shall be deemed void. Circumstances indicating inactivity include, but are not limited to:(1) the candidate does not have a Board approved supervision contract;(2) the Board has not received supervision logs or other documents required to be submitted to demonstrate proof of completion of licensure requirements;(3) communications from the Board to the candidate are returned undelivered;(4) the candidate fails to respond to communications it receives from the Board; or(5) the candidate fails to inform the Board of special circumstances which prevent the candidate from engaging in the activities required for certification or licensure.(q) Persons whose applications are void must submit a new application, pay the application fee, and shall be subject to the licensure and certification requirements currently in effect. The following requirements may carry over to the new application:(1) supervised work experience hours and continuing education hours completed within 2 years prior to the application void date;(2) practicum. This rule shall apply to all applications on file with the Board as of the effective date of the rule.