SECTION 390:25-1-8. Outside law enforcement schools and seminars

(a)   Centralized peace officer training records.

(1)   CLEET shall maintain a centralized depository of training records for every peace officer, reserve and fulltime, which has been certified by the State of Oklahoma as either a reserve or fulltime peace officer in accordance with applicable Oklahoma statute. Schools and Seminars attended by such officers may be entered into their individual training files upon request.

(2)   Local "in-service" training or informational sessions of less than one (1) hour shall not be entered.

(3)   Requests for individual training record entries shall be in format approved by CLEET.

(4)   Requests for training entries shall minimally contain the following documentation:

(A)   The date(s), location and title of the school or seminar; and

(B)   An official school Attendance Roster or electronic roster, showing the name, CLEET number, and employing agency of each full-time, certified officer in attendance; and

(C)   One of the following:

(i)   The name and address of the instructor(s); or

(ii)   A copy of the completion or attendance certificate issued by the school, and the requesting officer's name, CLEET number, and employing agency and the authorized signature of the agency head or designee certifying attendance.

(D)   Training may not be recorded when names provided on the roster or electronic record cannot be matched to CLEET records by the CLEET number or name until additional identifying information is provided.

(E)   Agencies or individuals submitting rosters or electronic records shall maintain a file copy, subject to inspection, for a period of three years.

(b)   Local training incentive cataloging.

(1)   For the purposes of this section, "CATALOGING" means that CLEET will assign a course catalog number and send a confirmation letter to the agency requesting such cataloging for a lesson plan submitted by that agency. It will be the responsibility of the agency requesting cataloging to retain the lesson plan and all supporting material. All lesson plans and supporting materials on file with the agency requesting a catalog number will be considered by CLEET to be copyrighted. Regarding any law enforcement concepts, practices, methods, techniques, products, or devices as might be taught, promoted, or otherwise espoused in outside schools or seminars, there is no intent, expressed or implied, that "cataloging" indicates or in an way conveys "CLEET approval" of such concepts, practices, methods, techniques, products, or devices, unless such approval is explicitly stated by CLEET.

(2)   For the purpose of qualifying for training or educational pay increases, or for other training incentives which might be initiated by law enforcement agencies, and for which CLEET cataloging is a requisite, the rules and procedures set forth in this subsection shall apply.

(3)   Requests for local training incentive cataloging for any outside school or seminar, shall be made in writing in a format approved by CLEET and shall minimally contain the following information:

(A)   A description of the subject of the school or seminar;

(B)   A resume' or summary of each known instructor's qualifications, describing his or her training and experience in the particular subject.

[Source: Amended at 12 Ok Reg 2813, eff 7-13-95; Amended at 16 Ok Reg 1195, eff 5-27-99; Amended at 17 Ok Reg 2553, eff 6-26-00; Amended at 23 Ok Reg 1930, eff 7-1-06; Amended at 25 Ok Reg 2504, eff 7-15-08; Amended at 26 Ok Reg 2560, eff 7-11-09; Amended at 34 Ok Reg 1740, eff 9-11-17; Amended at 35 Ok Reg 1787, eff 9-14-18; Amended at 36 Ok Reg 1139, eff 8-11-19; Amended at 37 Ok Reg 1988, eff 9-11-20]