SECTION 450:18-7-4. Consumer record storage, retention, and disposition

(a)   Each facility shall have written policies and procedures which:

(1)   Limits access to consumer records to persons with a need to know.

(2)   Requires consumer records be maintained in locked equipment which is kept within a locked room, vehicle, or premise.

(3)   With regard to closed consumer records, requires:

(A)   Confidential storage under lock and secure measures;

(B)   A stated period of retention; and

(C)   Records disposition and destruction under confidential conditions.

(b)   EXCEPTION: With regard to 450:18-7-4(a)(3)(B), facilities operated by ODMHSAS shall comply with the provisions of the Records Disposition Schedule for said facility as approved by the Oklahoma Archives and Records Commission [67 O.S. § 305 and OAC 60:1-1-2].

(c)   Compliance with 450:18-7-4(a) and, if applicable, 450:18-7-4(b) may be determined by a review of facility policies and procedures, and any other supporting facility documentation.

[Source: Added at 14 Ok Reg 1934, eff 5-27-97; Amended at 19 Ok Reg 2375, eff 7-1-02; Amended at 22 Ok Reg 2109, eff 7-1-05; Amended at 27 Ok Reg 2237, eff 7-11-10]