SECTION 450:21-1-6. Applications

(a)   Applications for certification of institutions, organizations or facilitators to conduct ADSAC courses shall be made to ODMHSAS in writing on a form and in a manner prescribed by the Commissioner of ODMHSAS or designee.

(b)   ODMHSAS shall give each institution, organization and facilitator candidate requesting certification to conduct ADSAC courses the following:

(1)   A copy of §§ 3-451 through 3-453 of Title 43A of the Oklahoma Statutes;

(2)   A copy of these standards and criteria; and

(3)   The appropriate application(s).

(c)   An institution or organization applying for certification to conduct ADSAC shall provide to ODMHSAS for consideration:

(1)   Completed application;

(2)   Film approval form(s) for the ten (10) and twenty-four (24) hour ADSAC;

(3)   Instructional materials for the ten (10) and twenty-four (24) hour ADSAC;

(4)   Written verification the applicant is a nonprofit educational institution of higher learning appropriately accredited pursuant to state law, a governmental entity or a nonprofit corporation. If a non-profit corporation, verification shall be a copy of the U.S. Internal Revenue Service Documents granting the corporation 501(c)(3) status;

(5)   Completed certification applications and resumes of proposed facilitators;

(6)   The physical address (street, building name and suite [if applicable], city and zip code) and description of all sites at which the ADSAC course(s) will be conducted; and

(7)   Letters of support from at least two (2) of the following individuals who serve in the community in which each proposed site, including satellites, is located:

(A)   District or Associate District Judge;

(B)   County Sheriff;

(C)   Municipal Judge;

(D)   District or Assistant District Attorney; or

(E)   Chief of Police.

(d)   If the applicant is a non-profit corporation, the applicant shall submit evidence it was constituted, and is operated, to provide substance abuse, mental health or educational services as its primary services and that the corporation is operated from a professional administrative office, which is open and operated during normal business hours.

(e)   Requests from a certified ADSAC provider for additional or replacement course sites shall be submitted to the ODMHSAS and shall meet all requirements for initial applications, except the institution or organization need not submit items previously submitted that are currently applicable to the new site(s) and expressly stated as such in the application for new course site(s).

(f)   Renewal of certification of ADSAC institutions or organizations shall be contingent upon submission of renewal application and programmatic history of compliance with Oklahoma Administrative Code, Title 450. The application for renewal shall include all items required for initial certification as well as any unpaid fees required by 450:21-1-5(g). Applications with outstanding unpaid fees will not be processed until a resolution is reached regarding payment of outstanding fees.

(g)   In addition to submitting an application and fulfilling the renewal standards for certification per 21-1-6(f), a review of consumer and organization documentation shall be performed. A score of at least 75% on clinical standards must be achieved in order to move forward with certification. The process will follow that of agency certifications found in Title 450:1-9-7.2. All deficiencies must be resolved in order for certification to be renewed.

(h)   An applicant for initial certification as a facilitator to conduct ADSAC courses shall provide to ODMHSAS for consideration:

(1)   A letter of recommendation from an administrator of a certified institution or organization;

(2)   A current resume, which shall include:

(A)   Educational background including an official college transcript from an accredited college or university; and

(B)   Employment history covering the previous ten (10) years to include name, complete address and telephone number of employer(s).

(3)   A completed application.

(4)   A one hundred dollar ($100.00) application fee for initial certification; and

(5)   Upon initial application, a completed Oklahoma State Bureau of Investigation background check or a similar background check from any other state(s) of residence for the past five (5) years;

(6)   Provide a current, recognizable, color, photographic image, in good condition, no smaller than two (2) inch by two (2) inches of the applicant every six (6) years, upon the anniversary of every second recertification beginning with any qualifying recertifications occurring on or after July 1, 2008; and

(7)   A new OSBI background check must be submitted every six (6) years, upon the anniversary of every second recertification beginning with any qualifying recertifications occurring on or after July 1, 2008. The results of the OSBI background check must be submitted with the recertification application and any conviction may result in denial of certification. This will be required of all individuals who have been certified as ADSAC facilitators for six (6) years or more, recertifying after July, 1, 2008.

(i)   ODMHSAS shall consider each applicant for certification in accordance with these rules. The Commissioner of ODMHSAS or designee shall notify each applicant in writing of an approval or denial of certification. Certification shall be effective for three (3) years commencing with the date of issue.

(j)   Faxes will not be accepted as permanent copies for an applicant's record.

(k)   Applications are good for one (1) year from approval. All requirements must be completed within the initial twelve (12) month period or a new application must be submitted.

(l)   Completed applications must be received by ODMHSAS twenty (20) days prior to the new facilitator training event.

(m)   A facilitator whose certification has been expired for less than twelve (12) months must make application for an initial certification as set forth in 450:21-1-10, with the exception of attending the initial ADSAC facilitator training, and successful completion of the training exam.

(n)   A facilitator whose certification has been expired for more than twelve (12) months must make application for an initial certification as set forth in 450:21-1-10, including attending the initial ADSAC facilitator training, and successful completion of the training exam.

(o)   Each facilitator shall notify ODMHSAS of any change of application information related to his or her email address, phone number, work or home address at least fifteen (15) days in advance of the change. In case of an emergency, the facilitator may notify ODMHSAS of any change up to thirty (30) days after a change has occurred.

[Source: Added at 13 Ok Reg 2791, eff 7-1-96; Amended at 14 Ok Reg 688, eff 12-24-96 (emergency); Amended at 14 Ok Reg 1967, eff 5-27-97; Amended at 15 Ok Reg 2750, eff 7-1-98; Amended at 16 Ok Reg 1599, eff 7-1-99; Amended at 17 Ok Reg 2155, eff 7-1-00; Amended at 18 Ok Reg 2203, eff 7-1-01; Amended at 19 Ok Reg 1432, eff 7-1-02; Amended at 20 Ok Reg 988, eff 7-1-03; Amended at 20 Ok Reg 2859, eff 8-4-03 (emergency); Amended at 21 Ok Reg 1748, eff 7-1-04; Amended at 23 Ok Reg 1953, eff 7-1-06; Amended at 25 Ok Reg 1376, eff 7-1-08; Amended at 33 Ok Reg 992, eff 9-1-16; Amended at 34 Ok Reg 1803, eff 10-1-17; Amended at 36 Ok Reg 1147, eff 11-1-19]