SECTION 450:21-1-7.7. Participant record storage, retention and disposition  


Latest version.
  • (a)   Each institution, organization and facilitator shall:
    (1)   Limit access to participant records to persons on a need to know basis;
    (2)   Require participant records be stored under lock and key;
    (3)   With regard to closed participant records, require:
    (A)   Confidential storage under lock and key;
    (B)   Record disposition and destruction under confidential conditions; and
    (C)   Maintain written documentation to be available for participants for a minimum of six (6) years after completion of all course requirements. Written documentation shall include, but not be limited to:
    (i)   completed pre and post tests;
    (ii)   notes, if existing;
    (iii)   proof of completion of course; and
    (iv)   enrollment form.
    (b)   EXCEPTION: With regard to 450:18-7-4(a) (3) (B), facilities operated by ODMHSAS shall comply with the provisions of the Records Disposition Schedule for said facility as approved by the Oklahoma Archives and Records Commission [67 O.S. § 305 and OAC 60:1-1-2].
[Source: Added at 25 Ok Reg 1376, eff 7-1-08]