SECTION 450:21-1-8. Administrative responsibilities, institutions or organizations conducting ADSAC

(a)   Each institution or organization certified to conduct ADSAC courses shall provide ODMHSAS, in a manner prescribed by the Commissioner of ODMHSAS or designee, a monthly schedule of courses to be conducted. The course shall be provided per the submitted course schedule and the course may only be canceled if zero (0) participants show up for the course within fifteen (15) minutes after the scheduled course starting time. Any institution or organization requiring pre-enrollment may cancel a course prior to the scheduled first session and after the expiration of the pre-enrollment time period, if no participants have pre-enrolled. The course schedule shall be submitted no later than thirty (30) days in advance of any course start and shall include:

(1)   The complete address, street, building name and suite where applicable, city and zip code, where each course will be conducted;

(2)   The name of the course facilitator;

(3)   The beginning and ending times of each session of the course; and

(4)   Enrollment in ten (10) or twenty-four (24) hour courses shall be limited to twenty-four (24) participants.

(b)   Each institution or organization certified to conduct ADSAC shall advise ODMHSAS seven (7) days in advance of:

(1)   A ten (10) hour or twenty-four (24) hour course cancellation; or

(2)   A scheduled facilitator change (unless change is due to illness or other facilitator emergency); or

(3)   Any change of the date or hour of the scheduled ten (10) hour or twenty-four (24) hour course.

(c)   Failure to offer either a ten (10) hour or twenty-four (24) hour course at an approved site for three (3) consecutive months shall constitute a withdrawal from that site and require another application for certification.

(d)   If no participants attend the first session of a ten (10) or twenty-four (24) hour course, a second or subsequent session is not required.

(e)   Failure to either provide a scheduled course to one (1) or more attending participants, or staff a scheduled course site for fifteen (15) minutes after the scheduled coursestarting time may result in administrative reprimand, suspension or revocation. A course may be canceled when zero (0) participants show up for the course within fifteen (15) minutes of the scheduled course starting time.

(f)   ODMHSAS personnel shall be admitted to any course without charge, upon request and display of proper credentials for the purpose of audit and review.

(g)   Certified institutions, organizations and facilitators must provide, for each telephone number published specific to ADSAC, continuous availability, either in person, by phone, answering machine, electronic voice mail, or engage a professional answering service. Numbers published for the purpose of ADSAC advertisement must be answered by individuals with proper inservice training in all relevant aspects of 42 CFR, Part 2 and HIPAA.

(h)   Institutions and organizations certified to conduct ADSAC courses shall be responsible for the conduct of the facilitators they employ, and shall have written policies outlining the institution's or organization's oversight procedures.

[Source: Added at 13 Ok Reg 2791, eff 7-1-96; Amended at 14 Ok Reg 688, eff 12-24-96 (emergency); Amended at 14 Ok Reg 1967, eff 5-27-97; Amended at 15 Ok Reg 2750, eff 7-1-98; Amended at 16 Ok Reg 1599, eff 7-1-99; Amended at 18 Ok Reg 2203, eff 7-1-01; Amended at 19 Ok Reg 1432, eff 7-1-02; Amended at 20 Ok Reg 988, eff 7-1-03; Amended at 20 Ok Reg 2859, eff 8-4-03 (emergency); Amended at 21 Ok Reg 1748, eff 7-1-04; Amended at 22 Ok Reg 2155, eff 7-1-05; Amended at 23 Ok Reg 1953, eff 7-1-06; Amended at 25 Ok Reg 1376, eff 7-1-08]