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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 450. Department of Mental Health and Substance Abuse Services |
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Chapter 22. Certification of Alcohol and Drug Assessment and Evaluations Related to Driver's License Revocation |
SECTION 450:22-1-11.2. Participant record system
Latest version.
- (a) Each ADSAC assessor and assessment agency shall maintain an organized system for the content, confidentiality, storage retention and disposition of participant records.(b) The assessor or assessment agency shall have required documentation within the record.(c) Participant records shall be contained within equipment which shall be maintained under locked and secure measures.(d) The assessor and assessment agency shall maintain identification and filing systems which enable prompt record location and accessibility by appropriate ADSAC assessors and other treatment professionals.(e) Participant records shall be maintained in the facility or office where the individual is being served. In the case of temporary office space and satellite offices, records may be maintained in the main (permanent) office and transported in secured locked boxes in vehicle trunks to and from satellite offices, when necessary. Participant records may be permanently maintained at the administrative offices; however, a working copy of the participant record for the purposes of documentation and review of services provided must be maintained at the site in which the participant is receiving services.(f) The assessor and assessment agency shall store, retain and dispose of participant records in the manner set forth in this Chapter. These procedures shall be compatible with protection of participant rights against confidential information disclosure at a later date. ODMHSAS-operated facilities shall comply with Records Disposition Schedule 82-17 as approved by the Oklahoma Archives and Records Commission.